CLK 09R - Program Assistant

British Columbia Public Service Careers; Coquitlam; On-site; CAD 55,000 - 62,000; Full time

Job summary

The Maples Adolescent Treatment Centre, a BC Public Service program, is seeking a Program Assistant to support daily operations and administrative functions. You will manage client health records, maintain confidential filing systems, handle petty cash, and cover front desk duties as part of a 12-person administrative team dedicated to youth services.

Flexible work options are available; CRC/CRRA checks are required, and BC residency is expected for employment.

Qualifications

• High school diploma or equivalent.
• Experience working in an office setting.
• Diploma or certificate in public administration preferred.
• Experience using Microsoft Office, Teams and Zoom.

Responsibilities

• Create and maintain client health records and confidential filing systems.
• Administer petty cash and provide front desk/reception coverage.
• Support various operational and administrative functions across the organization.

Skills

Office experience

Team collaboration

Education

High school diploma

Diploma or certificate in public administration

Tools

Microsoft Office suite

Teams

Zoom

Job description

Share this job as a link in your status update to LinkedIn.

Posting Title

CLK 09R - Program Assistant

Position Classification

Union

GEU

Work Options

Location

Coquitlam, BC V3K 7B9 CA (Primary)

Salary Range

$54,684.22 - $61,647.97 annually

Close Date

8/26/2026

Job Type

Regular Full Time

Temporary End Date

Ministry/Organization

BC Public Service -> Children & Family Development

Ministry Branch / Division

MATC

Job Summary

The Team

The Maples Adolescent Treatment Centre is a program of Provincial Services Division of the Ministry of Children and Family Development. The Maples is a designated provincial mental health facility providing on-site, community, outreach and ancillary services to collaboratively support young people, families and communities. The Maples provides services for young people aged 7 – 17 struggling with severe and enduring mental health challenges as well as young people found Not Criminally Responsible by Reason of a Mental Disorder (NCRMD) or Unfit to Stand Trial under the Criminal Code of Canada & Youth Criminal Justice Act. Additional services include community consultation service, training/capacity building opportunities and ongoing sharing of current literature. Through a multi-disciplinary approach, our objective is to collaboratively enhance the capacity of communities to plan and care for challenging young people through a closer to home focus.

The Role

Reporting directly to the Business Administrator, the Program Assistant plays a key role in supporting the daily operations of the Maples Adolescent Treatment Centre. Working collaboratively as part of a team of 12 administrative professionals, each Program Assistant is assigned designated program areas where they serve as the primary administrative support and develop specialized knowledge of the unique operational needs of those teams. This allows them to build strong working relationships and become a trusted resource for staff while ensuring consistent, high-quality administrative support.

The Program Assistant is responsible for creating and maintaining client health records, managing confidential filing systems, administering petty cash, providing front desk and reception coverage, and supporting a variety of operational and administrative functions across the organization. The role requires flexibility, collaboration, and a commitment to delivering exceptional service to help ensure the effective delivery of services to children, youth, and families.

Qualifications: Education and Experience Requirements

• High school diploma or equivalent (Dogwood, GED or Canadian Adult Education Credential (CAEC)).
• Experience working in an office setting.

Preference may be given to applicants with one (1) or more of the following:

• Diploma or certificate in public administration or business administration.
• Training, or experience, in using Microsoft products (Outlook, Word, Excel, PowerPoint) and virtual tools (Teams, Zoom).
• One (1) or more years of experience working in an office setting.
• Government or Executive Assistant experience.
• Experience filing medical or mental health records.

For questions regarding this position, please contact [e-mail]

About this Position:

Flexible work options are available. This position may be able to work up to 1 day at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

TheIndigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .