Clinical Learning Coordinator

Toronto Metropolitan University; Toronto; Hybrid; CAD 63,000 - 82,000; Full time

Job summary

Toronto Metropolitan University’s School of Medicine is seeking a Clinical Learning Coordinator to support undergraduate and postgraduate clinical learning activities. The role coordinates site capacity, learner placement logistics, registration requirements, and preceptor documentation across hospital and community sites, ensuring compliant, learner-ready placements.

The ideal candidate will have a post-secondary degree in education or healthcare administration, at least 2 years in a similar

Qualifications

• Completion of a post-secondary degree in education, healthcare administration, or a related field.
• Strong organizational and logistical coordination skills.
• Proficiency in Microsoft Office/Google Suite and comfort working with databases, learner assessment, and scheduling systems.
• Excellent communication and relationship-building skills, with the ability to work collaboratively with multiple stakeholders across distributed clinical and academic sites.
• Strong critical-thinking and problem-solving skills, with the ability to make sound decisions in a fast-paced environment.
• Demonstrated ability to work effectively both independently and collaboratively with team members, internal stakeholders, and external partners.
• Ability to track, maintain, and reconcile complex data accurately across multiple programs and systems.
• Knowledge of medical education structures, including clinical funding and preceptor models.

Responsibilities

• Clinical learning operations, documentation, logistics and site coordination.
• UGME and PGME learner registration & compliance requirements.
• Electives coordination.
• Records management and preceptor administration.

Skills

Organizational skills

Coordination

Communication

Microsoft Office

Google Suite

Databases

Scheduling systems

Critical thinking

Team collaboration

Data reconciliation

Medical education knowledge

Education

Post-secondary degree in education/healthcare administration

Tools

Microsoft Office/Google Suite

Databases

Scheduling systems

Job description

About Toronto Metropolitan

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world.

For a more in-depth understanding of our vision, core values and ongoing work, please see our academic plan. TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada. In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

About The School Of Medicine

It’s time to transform medical education. Toronto Metropolitan University’s School of Medicine will be designed from the ground up to shift the paradigm of healthcare delivery and improve the well‑being of individuals, families and communities. With a community‑driven, intentionally inclusive approach, the new school will train doctors whose cultural awareness and humility are as crucial as their medical skills.

The Opportunity

We are seeking a Clinical Learning Coordinator to join our team! The Coordinator provides support for undergraduate (UG) and postgraduate (PG) clinical learning activities within TMU’s School of Medicine (SoM) by coordinating operational and administrative processes related to clinical site capacity, learner placement logistics, registration requirements, and preceptor documentation. This role coordinates communication and documentation flow between TMU program units, hospital and community clinical sites, and clinical faculty/preceptors. The Coordinator also tracks learner placement details, monitors site capacity, completes required paperwork for site onboarding, and maintains accurate data and records to ensure compliant, efficient, and learner‑ready placements.

Responsibilities Include

• Clinical learning operations, documentation, logistics and site coordination
  • Coordinates administrative processes, maintains and standardizes clinical learning documentation and templates, and Coordinates placement logistics across multiple hospital and community sites
• UGME and PGME learner registration & compliance requirements
  • Tracks, collects, and processes learner onboarding documentation and serves as the primary administrative contact for hospital education offices, clinics and affiliate sites
• Electives coordination
  • Processes incoming elective placement requests and records and maintains accurate elective registration, learner information and rotation details
• Records management and preceptor administration
  • Maintains accurate and up-to-date records and supports data collection processes

Qualifications

• Completion of a post-secondary degree in education, healthcare administration, or a related field.
• A minimum of 2 years of similar administrative or coordination experience, preferably within medical education or healthcare environment.
• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.
• Strong organizational and logistical coordination skills.
• Proficiency in Microsoft Office/Google Suite and comfort working with databases, learner assessment, and scheduling systems.
• Excellent communication and relationship-building skills, with the ability to work collaboratively with multiple stakeholders across distributed clinical and academic sites.
• Strong critical-thinking and problem-solving skills, with the ability to make sound decisions in a fast-paced environment.
• Demonstrated ability to work effectively both independently and collaboratively with team members, internal stakeholders, and external partners.
• Ability to track, maintain, and reconcile complex data accurately across multiple programs and systems.
• Knowledge of medical education structures, including clinical funding and preceptor models.

Additional Information (MAC)

Position Number 20005601

Reports To Manager, Clinical Education

Department School of Medicine

Employee Group MAC

Vacancy Type Term

Work Location Hybrid (Note: the primary work location for this role is the School of Medicine campus in Brampton.)

Start Date ASAP

End Date October 31, 2027

Hours of Work 36.25

Grade C41

Salary Scale YY - ZZ

Hiring Salary Range$63,182 - $82,055

Posting Date September 2, 2026

Application Close Date September 16, 2026

• Qualified MAC employees will be interviewed before members of other employee groups.
• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University’s sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University's career site.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier‑free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.