Clerk, Office Services and Facilities - Part time

Services OR LP/SEC; Quebec; On-site; CAD 21,000 - 30,000; Part time

Job summary

Norton Rose Fulbright Canada is seeking a part-time Interior Services and Facilities Attendant based in Quebec. The role combines business center, reception and internal catering duties, with a focus on delivering top-tier service to clients and firm members.

The position involves reprography, mail handling, room setup, coverage for reception and catering, and general administrative tasks. French fluency is essential; English is an asset. Regular overtime and event support are possible.

Qualifications

• Some experience in reprography and customer service or hospitality.
• Strong proficiency in Microsoft Office.
• Comfortable with audiovisual tools and room booking software (Korbyt or equivalent).
• Excellent interpersonal and communication skills.
• Very good command of written and spoken French.
• English is an asset.

Responsibilities

• Provide occasional support to the business center, including reprography, document preparation and binding, mail handling, scanning, etc.
• Participate in internal office moves and workstation setups
• Provide coverage for reception and catering services during breaks, absences, or vacations
• Perform various administrative tasks (e.g., bank deposits, mail delivery)
• Greet visitors and clients in a professional and welcoming manner
• Answer phone calls and emails, forward messages
• Manage deliveries and mail received at reception
• Confirm boardroom bookings
• Set up conference rooms (tables, chairs, AV equipment for videoconferencing, refreshments, coffee breaks, etc.)
• Coordinate specific needs with assistants for meeting room bookings
• Order and serve meals and beverages during meetings and events
• Provide service to professionals during meetings or events
• Coordinate major events organized by the firm with support from the marketing team
• Support committees in planning activities (e.g., student recruitment events, summer BBQ, employee appreciation week)
• Prepare social events such as happy hours for professionals
• Regularly inspect coffee stations and refrigerators in common areas to ensure cleanliness, functionality, and proper stocking
• Maintain cleanliness and order in the staff break room

Skills

Microsoft Office

Interpersonal skills

Communication skills

Team collaboration

French language

English as asset

Tools

Korbyt

Job description

Location : Quebec Office - 100 % on site Schedule: 8:00 a.m. to 1:00 p.m. – 25 hours/week

Norton Rose Fulbright is seeking a part-time Interior Services and Facilities Attendant. This versatile role combines responsibilities related to the business center, reception, and internal catering services.

Position Summary: Through the various tasks assigned, the incumbent will consistently prioritize top-tier service quality for both clients and firm members.

Business Center Clerk

• Provide occasional support to the business center, including reprography, document preparation and binding, mail handling, scanning, etc.
• Participate in internal office moves and workstation setups
• Provide coverage for reception and catering services during breaks, absences, or vacations
• Perform various administrative tasks (e.g., bank deposits, mail delivery)

Reception

• Greet visitors and clients in a professional and welcoming manner
• Answer phone calls and emails, forward messages
• Manage deliveries and mail received at reception
• Confirm boardroom bookings

Internal Catering Services

• Set up conference rooms (tables, chairs, AV equipment for videoconferencing, refreshments, coffee breaks, etc.)
• Coordinate specific needs with assistants for meeting room bookings
• Order and serve meals and beverages during meetings and events
• Provide service to professionals during meetings or events
• Coordinate major events organized by the firm with support from the marketing team
• Support committees in planning activities (e.g., student recruitment events, summer BBQ, employee appreciation week)
• Prepare social events such as happy hours for professionals
• Regularly inspect coffee stations and refrigerators in common areas to ensure cleanliness, functionality, and proper stocking
• Maintain cleanliness and order in the staff break room

Job Requirements

• Some experience in reprography and customer service or hospitality
• Strong proficiency in Microsoft Office
• comfortable with audiovisual tools and room booking software (Korbyt or equivalent)
• Excellent interpersonal and communication skills
• Strong ability to collaborate with team members
• Very good command of written and spoken French
• English is an asset
• Organizational skills, autonomy, discretion, professionalism, and diplomacy
• Good physical condition (frequent movement, furniture handling)
• Flexibility to work overtime on short notice
• Availability to work outside regular hours when required

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness.

We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities.

Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

Law around the world nortonrosefulbright.com

Please note that this job posting is being advertised to fill an existing vacancy.

Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions. The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.

As a global law firm, we embrace a culture of excellence and working hard, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.