Clerk, Office Services and Facilities - Part time

Norton Rose Fulbright LLP; Quebec; On-site; CAD 20,000 - 25,000; Part time

Job summary

Norton Rose Fulbright Quebec seeks a part-time Interior Services and Facilities Attendant to support the business center, reception and internal catering. Duties include reprography, mail handling, document prep and conference room setup with AV equipment.

You will cover reception and catering during breaks and assist with internal moves, events, and break-room upkeep. Strong French language skills are essential; English is an asset.

Qualifications

• Experience in reprography and customer service or hospitality.
• Strong proficiency in Microsoft Office; comfortable with audiovisual tools and room booking software (Korbyt or equivalent).
• Excellent interpersonal and communication skills; ability to collaborate with team members.

Responsibilities

• Support business center tasks including reprography, mail handling and document prep.
• Provide reception and catering coverage during breaks or absences.
• Set up conference rooms with tables, chairs, and AV equipment for meetings.
• Coordinate internal moves and workstation setups; contribute to events with marketing team.

Skills

Customer service

French language

Interpersonal skills

Team collaboration

Organizational skills

Tools

Microsoft Office

Korbyt

AV tools

Room booking software

Job description

Location : Quebec Office - 100 % on siteSchedule: 8:00 a.m. to 1:00 p.m. – 25 hours/weekNorton Rose Fulbright is seeking a part-time Interior Services and Facilities Attendant.This versatile role combines responsibilities related to the business center, reception, and internal catering services.Position SummaryThrough the various tasks assigned, the incumbent will consistently prioritize top-tier service quality for both clients and firm members.Business Center ClerkProvide occasional support to the business center, including reprography, document preparation and binding, mail handling, scanning, etc.;Participate in internal office moves and workstation setups;Provide coverage for reception and catering services during breaks, absences, or vacations;Perform various administrative tasks (e.g., bank deposits, mail delivery).ReceptionGreet visitors and clients in a professional and welcoming manner;Answer phone calls and emails, forward messages;Manage deliveries and mail received at reception;Confirm boardroom bookings.Internal Catering ServicesSet up conference rooms (tables, chairs, AV equipment for videoconferencing, refreshments, coffee breaks, etc.);Coordinate specific needs with assistants for meeting room bookings;Order and serve meals and beverages during meetings and events;Provide service to professionals during meetings or events;Coordinate major events organized by the firm with support from the marketing team;Support committees in planning activities (e.g., student recruitment events, summer BBQ, employee appreciation week);Prepare social events such as happy hours for professionals;Regularly inspect coffee stations and refrigerators in common areas to ensure cleanliness, functionality, and proper stocking;Maintain cleanliness and order in the staff break room.Job RequirementsSome experience in reprography and customer service or hospitalityStrong proficiency in Microsoft Office; comfortable with audiovisual tools and room booking software (Korbyt or equivalent)Excellent interpersonal and communication skillsStrong ability to collaborate with team membersVery good command of written and spoken French; English is an assetOrganizational skills, autonomy, discretion, professionalism, and diplomacyGood physical condition (frequent movement, furniture handling)Flexibility to work overtime on short noticeAvailability to work outside regular hours when requiredReady to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.Law around the worldnortonrosefulbright.comPlease note that this job posting is being advertised to fill an existing vacancy.