CLERK II

Jackalope Digital LLC; Oakville; On-site; CAD 39,000 - 47,000; Full time

Job summary

Halton Healthcare in Oakville, Ontario, is seeking an Office Administrator to support patient registration, chart preparation, and appointment bookings within a busy hospital setting. This role covers filing, communication with physicians, and general office duties.

Applicants should have an Office Administration diploma and a Medical Terminology certificate, along with at least 1 year of relevant experience. Proficiency in Microsoft Office, 30 wpm typing, and strong communication are essential.

Qualifications

• Office administration diploma or equivalent experience required.
• Medical terminology certificate or equivalent working experience required.
• Minimum of 1 year of experience in a comparable position required.
• Proficient in Microsoft Office: Outlook, Word, Excel.
• Minimum 30 wpm typing speed.
• Fast and accurate data entry skills.
• Experience with patient databases like Meditech.
• Ability to prioritize workload and work independently in a busy environment.
• Good interpersonal and organizational skills.
• Strong written and verbal communication skills.
• Good customer service skills.
• Able to respond diplomatically to inquiries from staff, patients, and public.
• Must read/write/speak English fluently.

Responsibilities

• Patient reception and registration
• Chart preparation
• Appointment booking
• Filing
• Communication with physicians, staff, patients and visitors
• Answer telephone inquiries
• Order supplies
• Order entry for lab, diagnostic and doctor requests
• Other general office duties

Skills

MS Office

Typing 30 wpm

Data entry

Customer service

English fluency

Education

Office administration diploma

Medical terminology certificate

Tools

Meditech

Job description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

• Patient reception and registration
• Chart preparation
• Appointment booking
• Filing
• Communication with physicians, staff, patients and visitors
• Answer telephone inquiries
• Order supplies
• Order entry for lab, diagnostic and doctorrequests
• Other general office duties

• Office administration diploma from a recognized college or equivalent experience required
• Medical terminology certificate or equivalent working experience required
• Minimum of 1 year of experience working in a comparable position required.
• Proficient in the use of Microsoft Office applications including Outlook, Word, and Excel
• Minimum of 30 wpm typing speed required
• Must have fast and accurate data entry skills
• Experience using patient related databases, e.g. Meditech
• Must be able to prioritize workload and function independently in a busy environment
• Good interpersonal and organizational skills
• Good verbal and written communication skills
• Good customer service skills
• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
• Must be able to read, write, speak and understand English fluently
• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment.
• Must be available for shifts on short notice
• Satisfactory employment and attendance record required

Hours: Monday to Friday, days, 7.5 hour shifts (Hours subject to change based on operational needs)

Salary: $28.001 to $34.975 per hour

Date Posted:September 1, 2026

Internal Applications due by:September 8, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.