Unit Clerk

Halton Healthcare; Oakville; Hybrid; CAD 40,295,000 - 41,466,000; Part time

Job summary

Halton Healthcare is seeking a Temporary Part-time Medical Office Administrative Clerk to perform reception and clerical duties in the OT DI Admin department. Responsibilities include registering patients, answering calls, scheduling, and data entry, with patient handling as needed.

The role requires a Medical Office Administration diploma or 1 year of healthcare clerical experience, fast typing, and proficiency in MS Office. Fluency in English and strong organizational skills are essential.

Qualifications

• Medical Office Administration diploma or 1 year recent clerical experience in a healthcare setting.
• Familiarity with Microsoft Office (Outlook, Word, Excel) and patient databases.
• Ability to type 30 wpm and perform fast, accurate data entry.
• Strong written and verbal English communication and organization.

Responsibilities

• Register patients and answer telephone with courteous service.
• Complete requisitions and transcribe doctors' orders.
• Schedule appointments and manage inventory of supplies.
• Prepare stretchers and assist with filing and data entry.
• Porter patients in wheelchairs and stretchers as required; support staff scheduling.

Skills

Typing 30 wpm

Data entry

MS Office

Outlook

Excel

English fluency

Interpersonal skills

Organizational skills

Communication skills

Education

Medical Office Administration diploma

1 year relevant clerical experience in healthcare

Job description

• FTE: Must provide availability of up to a 0.50 FTE
• Union Status: CUPE 815
• Shift Schedule (Hours are subject to change based on operational needs): Mon - Sun – Various rotating 7.5 hour shifts
• Employment Status: Temporary Part-time
• Department: OT DI Admin
• Length of temporary contract: Approx. 1 year

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

Duties will include a variety of reception and clerical functions including registering patients; answering telephone; completing requisitions; transcribing doctors' orders; scheduling appointments; ordering and maintaining inventory of supplies; preparing stretchers; filing; data entry on computer system; staff scheduling. Portering patients in wheelchairs and on stretchers as required. Other duties as required.

Qualifications

• Medical Office Administration diploma from a recognized college or a minimum of 1 year recent relevant clerical experience in a healthcare setting required
• Medical terminology certificate required
• A minimum of 30 wpm typing speed required
• Must have fast and accurate computer data entry skills
• Must have familiarity with Microsoft Office applications including Outlook, Word and Excel
• Experience using patient related databases
• Must be able to prioritize workload and function independently in a busy environment
• Good interpersonal and organizational skills
• Good verbal and written communication skills
• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
• Must be able to read, write, speak and understand English fluently
• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment
• Satisfactory employment and attendance record required
• Previous Emergency experience required

Additional Information

Status: Temporary Part-time (Approx. 12 months)

Hours:Monday to Sunday- - Various rotating 7.5 hour shifts. (Hours are subject to change based on operational requirements)

Salary:$30.040 to $30.650 per hour

Date Posted: September 1, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.