Clerk II

Halton Healthcare; Milton; On-site; CAD 39,000 - 48,000; Full time

Job summary

Halton Healthcare is seeking a Temporary Full-time Clerical Support in Milton to provide administrative assistance within the Clinical Information Services Department. Responsibilities include handling patient records, chart completion, and responding to inquiries.

The role requires an Office Administration diploma or equivalent, plus 1 year of related experience, with proficiency in Microsoft Office and Meditech. English fluency and the ability to work 7.5 hour days are essential.

Qualifications

• Office administration diploma or equivalent required.
• Minimum 1 year of experience in a comparable position.
• Medical terminology certificate or equivalent experience.
• Proficient in Microsoft Office applications (Outlook, Word, Excel).
• Minimum 30 wpm typing speed.
• Fast and accurate data entry skills.
• Experience with patient databases (e.g., Meditech).
• Ability to prioritize workload and work independently in a busy environment.
• Good interpersonal and organizational skills.
• Good verbal and written communication skills.
• Fluent in reading, writing and speaking English.
• Physically able to sit/stand/walk and push/pull equipment.
• Able to respond to shifts on short notice.
• Satisfactory employment and attendance record.

Responsibilities

• Answering department telephone and responding to requests from internal and external parties.
• Appropriately releasing patient information in support of clinical care.
• Scanning patient records.
• Filing loose reports.
• Retrieving and delivering patient records as required.
• Assisting physicians with chart completion duties.
• Assembling and labeling patient charts in proper order.
• Assembly and analysis of patient records.
• Reviewing and distributing incoming faxes.
• Other duties as assigned.

Skills

Office administration

Medical terminology

Microsoft Office

Typing 30 wpm

Data entry

Interpersonal skills

Verbal & written communication

English fluency

Physical stamina

Education

Office administration diploma or equivalent

Tools

Meditech

Job description

• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
• Employment Status: Temporary Full-time
• Department: MD CLIN REC PROC
• Length of temporary contract: Approx. 6 months
• Site Location: Milton

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

Providing clerical support within the Clinical Information Services Department including:

• Answering department telephone and responding to requests from internal and external parties.
• Appropriately releasing patient information in support of clinical care
• Scanning of patient records
• Filing of loose reports
• Retrieving and delivering patient records as required
• Assisting physicians with chart completion duties
• Assembling and labeling patient charts in proper order
• Assembly and analysis of patient records
• Review and distribute incoming faxes
• Other duties as assigned

Qualifications

Halton Healthcare is seeking individuals who are competent in their chosen profession, patient/customer focused, team players, effective communicators, caring and respectful and fiscally responsible.

• Office administration diploma from a recognized college or equivalent experience required
• Minimum of 1 year of experience working in a comparable position required
• Medical terminology certificate or equivalent working experience required.
• Proficient in the use of Microsoft Office applications including Outlook, Word, and Excel
• Minimum of 30 wpm typing speed required
• Must have fast and accurate data entry skills
• Experience using patient related databases, e.g. Meditech
• Must be able to prioritize workload and function independently in a busy environment
• Good interpersonal and organizational skills
• Good verbal and written communication skills
• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
• Must be able to read, write, speak and understand English fluently
• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment.
• Must be available for shifts on short notice
• Satisfactory employment and attendance record required

Additional Information

Status: Temporary Full-time (Approx. 6 months)

Hours: Monday to Friday - 7.5 hour day shifts; 0800-1600 (Hours are subject to change based on operational needs0

Salary: $28.001 to $34.975 per hour

Date posted: August 25, 2026

REF4006Z

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.