Clerk B - General Services Clerk

City of Winnipeg; Winnipeg; On-site; CAD 47,000 - 55,000; Full time

Job summary

The City of Winnipeg is seeking a Clerk B - General Services Clerk to support the Environmental Standards Division on site at 2230 Main Street. You will handle data entry, correspondence, and broad clerical duties in a busy municipal setting.

Responsibilities include preparing documents, managing schedules, coordinating meetings, and assisting with invoicing and file management. The role requires solid MS Office skills and strong organizational abilities, with potential for growth within the

Qualifications

• Completion of high school or GED as required.
• Proficiency with Word and Excel at basic level and familiarity with Outlook, Visio, PowerPoint and Access.
• Ability to learn other databases and software programs (e.g., PeopleSoft, TOKAY, WHMS, CLIC).
• Ability to prepare letters, memos, and reports per departmental policies.
• Ability to work under minimal supervision and handle pressure with sound judgment.

Responsibilities

• Provide admin clerical support for on-site managers, supervisors and staff.
• Enter, update and maintain data in spreadsheets and databases.
• Prepare, type, format, and proofread letters, memos, and reports using Microsoft Office.
• Print, fax, photocopy, and scan documents for filing and archiving.
• Meet deadlines and complete work accurately and efficiently.
• Perform reception duties and handle mail delivery/pickup, courier services when needed.
• Schedule meetings and book rooms using Outlook; coordinate meeting requirements.
• Act as recording secretary during meetings and prepare agendas and minutes.
• Create and issue invoices; reconcile data to ledgers.
• Coordinate ordering of goods and services in PeopleSoft; assist with special projects.

Skills

Communication

Organizational skills

Attention to detail

Time management

Data entry

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Visio

PowerPoint

Access

PeopleSoft

TOKAY

WHMS

CLIC

Job description

Clerk B - General Services Clerk

Recruitment Details

Department: Environmental Standards, Water and Waste Department

Designated Work Location: 2230 Main Street (N.E.W.P.C.C.), On site

Position Type: Permanent on a Temporary Basis Up to 3 Years, Full-time

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: $1,798.30 - $2,105.55 bi-weekly, as per the Clerk B Classification within the C.U.P.E. Collective Agreement

Employee Group: C.U.P.E.

Posting No.: 127281

Closing Date: August 31, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Racialized Peoples, Persons with Disabilities, and Newcomers.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, consideration will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

The Clerk B - General Services Clerk is responsible for providing clerical support to the Environmental Standards Division, entering data into various program databases, receiving, directing or responding to calls, filing and archiving information, preparing various correspondences to customers, typing reports, booking meetings, and other related duties for a section of the Division as assigned.

This position provides backup for other clerks, as assigned/required.

As the Clerk B - General Services Clerk, your duties will include:

• Provide admin clerical support for the on-site managers, supervisors and other staff.
• Enter, update and maintain data in a variety of spreadsheets and databases.
• Prepare, type, format, and proofread letters, memos, reports, other documents using Microsoft Office.
• Print, fax, photocopy, and scan documents, letters, and memos for distribution, filing and archiving.
• Complete work accurately and efficiently, and ensure that assigned deadlines are met.
• Perform reception duties, delivery and pickup of mail, arrange for courier services and make outgoing calls, as required.
• Schedule participants and book boardrooms and resources for meetings using Microsoft Outlook and coordinate meeting requirements.
• Act as recording secretary during meetings, and prepare and distribute the agenda and minutes of the meetings in a timely manner.
• Create and issue various invoices for service. Reconcile external data to the appropriate general ledger and sub ledger accounts and balances.
• Compile and complete the ordering of goods and services, including the requesting and receiving in PeopleSoft.
• Perform and assist with special projects and/or events.
• Provide coverage/assistance and training for various positions, as assigned/required.
• Provide other duties consistent with the classification, as assigned/required.

Your Education And Qualifications Include

• Completed High School Grade 12 / G.E.D. or equivalent combination of training and experience will be considered.
• Demonstrated proficiency in the use of Microsoft Word and Microsoft Excel at the Basic level, and proficiency in the use of various software applications including Microsoft Outlook, Visio, PowerPoint and Access.
• Demonstrated ability to learn other databases and software programs, including PeopleSoft, TOKAY, WHMS and CLIC adapt to new technology.
• Ability to set up letters, memos, reports in accordance with Departmental policies and procedures.
• Demonstrated ability to work under minimum supervision, and work well under pressure.
• Demonstrated ability to exercise sound judgment and decision making.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Demonstrated ability to work in an organized manner along with the ability to work independently, prioritizes tasks, and meet deadlines.
• Demonstrated ability to maintain accurate records and files.
• Demonstrated ability to input data accurately and within assigned deadlines.
• Experience with a variety of standard office equipment (e.g. photocopier, fax, scanner, etc.) and general office procedures.
• Demonstrated ability to make arithmetic computations and perform accounting reconciliation.
• General knowledge of the Water and Waste Department's functions relating to the duties of the position.
• Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts and the public, in accordance with the Respectful Workplace Standard.
• Demonstrated ability to perform miscellaneous clerical tasks consistent with the classification, or junior classifications as required.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions Of Employment

• The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.

Position Reports To: Regulatory and Reporting Branch Head

• If and when this temporary position becomes permanent, the successful applicant to this bulletin will automatically receive this position and a further bulletin will not be necessary.
• Applicants will be required to undergo testing to determine their knowledge, abilities and skills as they relate to the qualifications of this position.
• The successful applicant will be required to complete job specific training required for this position as directed.

Only candidates selected for interviews will be contacted.