Clerk 4 - Health Information Correspondence Support

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 47,000 - 53,000; Part time

Job summary

Shared Health in Winnipeg is seeking a Health Information Clerk to support Health Information Services at Health Sciences Centre with patient data handling and record releases.

The role is a part-time, in-person position (0.50 FTE) with 7.5-hour days, requiring two years of experience handling confidential patient information, Manitoba high school completion, and Medical Office Assistant credentials; CHIMA certification is preferred.

Qualifications

• Two years of experience handling and releasing confidential patient information from hospital health records.
• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical Office Assistant required.
• Successful CHIMA-recognized Health Information Management program preferred.

Responsibilities

• Handle and release confidential patient information from hospital health records.
• Maintain and manage health information in accordance with policy and legislation.

Skills

Typing 50 wpm

Medical terminology

Confidentiality & data release

English communication

Interpersonal skills

Education

High school diploma (Manitoba standards)

Medical Office Assistant credential

CHIMA Health Information Management program (preferred)

Tools

Office equipment operation

Microfilm reader-printers

Photocopier operation

Filing systems

Job description

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Requisition ID: 412958

Position Number: 20059975

Posting End Date: October 27, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 11/09/2026

FTE: 0.50

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Experience

• Two years of experience handling and releasing confidential patient information from hospital health records required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical Office Assistant required.
• Successful completion of a CHIMA-recognized Health Information Management program preferred.

Certification/Licensure/Registration

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing/keyboarding skills (minimum 50 wpm) and medical terminology required (HSC test pass mark 75%).
• Understands the Personal Health Information Act and is able to apply knowledge when releasing information.
• Operational knowledge of office equipment including computers, photocopiers, facsimile machines, and microfilm reader-printers required.
• Terminal Digital Filing aptitude required.
• Must possess a sound understanding of the principles of confidentiality and release of health information with the ability to interpret same to Administration, medical staff, other hospital disciplines, patients, lawyers, police, social agencies, insurance agencies and the public in accordance with current hospital policy and legislation.
• Meets deadlines, problem-solves and exercises judgement for decision-making within the scope of the job description and within the team mandate.
• Good command of English (oral and written) and good interpersonal communication skills required.

Physical Requirements

• Use of computer, photocopier, microfilm reader/printer, and facsimile machine.
• Prolonged physical activities include sitting, standing, stair climbing, lifting and loading/unloading chart bins weighing approximately 25 lbs.
• Work environment consists of frequent interruptions.
• No natural light.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.