Clerk 2 - Records Management

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

Winnipeg Regional Health Authority is seeking a Health Records Clerk to join the Health Records Team on a term basis. The role involves processing mail and reports, filing health records, and organizing documents using Terminal Digit order.

The incumbent will handle both electronic and paper records, update locations, and support daily record-keeping tasks in a busy hospital environment. A current CHIMA certificate or related education is preferred.

Qualifications

• Good command of English (oral and written).
• Six months to one year hospital Health Records experience preferred.
• Terminal Digit filing experience required.
• Experience with both electronic and paper health records preferred.

Responsibilities

• Process mail and reports, place reports in Terminal Digit order, date stamp and file health records.
• Retrieve and file health records, update health record locations using computer systems.
• Support health records team with filing and record distribution.

Skills

English communication

Indigenous language knowledge

Interpersonal communication

Problem solving

Attention to detail

Education

High school diploma

Health Information Management program

CHIMA certification

Tools

Terminal Digit filing

Job description

Anticipated Start Date - End Date: 09/29/2026 - 10/01/2027

Reason for Term: Other Leave

FTE: 1.00

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Working as a member of the Health Records Team the incumbent is responsible but not limited to processing which includes sorting and distributing mail and reports and placing reports in Terminal Digit (TD) order, date stamping and filing reports within the health record. Filing and pulling health records. Utilizing computer systems to obtain information necessary to retrieve and file reports & health records and update health record locations.

Experience

• Six (6) months experience in a hospital Health Records Department within the last two years OR.
• One (1) year medical office experience within the last two years.
• Terminal Digital Filing experience required.
• Experience working with both electronic and paper health records preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Terminal Digit (TD) filing required.
• Medical terminology required (pass mark 75%).
• Operational knowledge of computer terminals required.
  

Certification/Licensure/Registration

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Problem-solves and exercises judgement for decision-making within the scope of the job description.

Physical Requirements

• Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
• Rolling/sliding heavy lateral mobile shelving units.
• Work environment consists of high noise level.
• Frequent interruptions.
• No natural light.
• May entail working alone.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.