Certification Administrator

HR Associates; Toronto; On-site; CAD 45,000 - 65,000; Part time

Job summary

HR Associates is assisting a client in Toronto, Ontario, with a temporary Certification Administrator role. This position focuses on reviewing applications, ensuring compliance, and maintaining accurate licensing records within a regulated environment.

The ideal candidate will have experience in certification or licensing administration, strong attention to detail, and proficient Microsoft Office and CRM tools. This contract role supports a dynamic public-sector client in a fast-paced setting.

Qualifications

• Experience in certification, licensing, regulatory administration, or a similar administrative environment.
• Detail-oriented with the ability to review documentation accurately.
• Excellent organizational skills with the ability to manage multiple files and priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and CRM/database systems.
• Experience in a regulatory, public sector, or not-for-profit environment is an asset.

Responsibilities

• Review applications and supporting documentation for completeness and compliance with established requirements.
• Follow up with applicants regarding missing information, documentation, and application requirements.
• Maintain accurate application records, correspondence, and information within internal systems.
• Respond to inquiries and provide professional client service throughout the application process.
• Support general certification, licensing, and administrative activities as required.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Tools

Microsoft Office

CRM systems

Database systems

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our client is seeking a Certification Administrator for a temporary position supporting application review and licensing administration. This role combines detailed file assessment, client service, and accurate records management within a regulatory environment.

Key Responsibilities

• Review applications and supporting documentation for completeness and compliance with established requirements.
• Follow up with applicants regarding missing information, documentation, and application requirements.
• Maintain accurate application records, correspondence, and information within internal systems.
• Respond to inquiries and provide professional client service throughout the application process.
• Support general certification, licensing, and administrative activities as required.

Qualifications

• Previous experience in certification, licensing, regulatory administration, application processing, or a similar administrative environment.
• Strong attention to detail and ability to review documentation accurately.
• Excellent organizational skills with the ability to manage multiple files and priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and experience working with CRM or database systems.
• Experience within a regulatory, public sector, or not-for-profit environment is considered an asset.

If you require accommodation during the recruitment process, please call 416-237-1500 x.235.