Centre for Accessibility - Exam Invigilator

The University of British Columbia; Vancouver; On-site; CAD 27,000 - 39,000; Part time

Job summary

The University of British Columbia invites applications for an Exam Invigilator within the Centre for Accessibility. This role supports exam administration for students with disabilities, ensuring equitable access and smooth operations during peak periods.

As a registered UBC student, you will invigilate exams, assist with equipment setup, and maintain detailed records while upholding a calm, professional, and inclusive environment for all test-takers.

Qualifications

• Must be a registered UBC student.
• Ability to maintain a professional, respectful environment.
• Strong communication and interpersonal skills.

Responsibilities

• Prepare, start, monitor, and end exams for students with disabilities.
• Communicate clearly with students about the exam and provide updates as issues arise.
• Set up adaptive and computer equipment for exams.
• Maintain accurate records and incident reports.
• Ensure exam procedures are followed and maintain a respectful exam environment.

Skills

Strong communication

Professional demeanor

Teamwork

Adaptability under pressure

Disability awareness

Education

Registered UBC student

Job description

Student (JFG) Job Category CUPE 2278 Teaching Assistants Job Profile CUPE 2278 Hourly - Exam Invigilator Job Title Centre for Accessibility - Exam Invigilator Department Invigilator | Program Support | Centre for Accessibility | Student Affairs | VP Students

Compensation Range $24.06 - $24.06 CAD Hourly

Posting End Date September 4, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date April 30, 2027

Preference will be given to applicants with flexible schedules and availability during peak exam periods especially the December and April formal exam periods.

Pre‑requisite for this position is to be a registered UBC student and eligible to work in the upcoming academic year. This includes: Current Students in an Undergraduate Program, Current Students in a Master’s Program, Current Students in a PhD Program. Mandatory cover letter must be submitted with resume.

This recruitment is for multiple vacancies.

Job Summary

The Centre for Accessibility facilitates disability-related accommodations and programming initiatives designed to remove barriers for students with disabilities and ongoing medical conditions in all aspects of university life. At the Accommodated Exam Centre, we invigilate over 40,000 exams a year to ensure students have equitable access to their assessments. The program has experienced significant growth over the last few years with daily exam numbers peaking at 950 a day. If you choose to work with our program you can expect a fast paced, dynamic and busy environment.

Your primary task is to start, invigilate and end exams for students with unique accessibility requirements including assistive software, private spaces, student assistants, extended time and other complex supports. Your shift may involve checking students in, watching over a large group room, invigilating several private space exams at once, administrative support and other tasks as required including ensuring the exam writings spaces are clean and tidy. During final exams you can expect to work with our team to start well over 300 individual exams at multiple times throughout the day.

As an invigilator you are the first point of communication for students taking their exams with us. You help set the tone for a respectful and inclusive exam environment. Your communication - both verbal and non-verbal - has a real impact on how students experience their time in the Centre for Accessibility. A calm, professional, and empathetic approach helps students feel supported and able to focus, especially in moments that may already feel stressful. By consistently demonstrating care and respect, we contribute to an environment where all students have the opportunity to display their knowledge of the material to the best of their ability.

Exam program is open from 7:30am to 10:00pm on business days. Staff will be expected to take shifts between 7:30 AM and 10:00 PM and the flexibility to commit to an average of 12 hours of work per week.

Reports to

The Team Lead – Accommodated Exams. Is supervised by the Exam Coordinators and works in a team with other exam invigilators.

Work Performed

• Prepares, starts, monitors, and ends exams for students with disabilities in private spaces or group settings.
• Communicates clearly and professionally with students about their exam, providing timely updates and reassurance when issues arise.
• Sets up adaptive and computer equipment for exams.
• Compiles detailed and accurate records and incident reports.
• Ensures examinees adhere to UBC and Centre for Accessibility exam procedures.
• Demonstrates strong interpersonal skills and treats all student and colleagues with fairness, dignity, and respect.
• Maintains good communication with Exam Coordinators and works as part of a team with other invigilators.
• Exercises discretion with tact when handling sensitive and/or confidential matters.
• Completes tasks assigned by Exam Coordinators which can include tidying, organizing and assisting with administrative duties.

Consequence of Error/Judgement

Failure to provide service that meets these standards may create hardships for students with disabilities seeking academic accommodation, compromise the relationship of the Centre for Accessibility with community constituents who may experience marginalization or disadvantage as a result of the interaction, or negatively impact the public image of the unit and University.

Supervision Received

Receives supervision from the Exam Coordinators and the Team Leads – Accommodated Exams.

Supervision Given

None.

Preferred Qualifications

• Must be a registered student at the University of British Columbia.
• Ability to maintain a professional, respectful, and inclusive environment when supporting students with diverse needs.
• Strong preference for students who are registered in courses that do not require exams.
• Demonstrates reliability and accountability by consistently adhering to established schedules, minimizing disruptions to students and team operations.
• Strong communication and interpersonal skills.
• Ability to contribute to a positive, respectful and dynamic team environment.
• Ability to remain calm, patient, and professional in high‑pressure situations, particularly when supporting students with disabilities and diverse accessibility needs who may experience stress, anxiety, frustration, or emotional distress during examinations.
• Effective written and verbal communication skills, with the ability to prepare detailed reports using clear and concise business English.
• Outstanding attention to detail and ability to accurately follow procedures in a fast‑paced environment.
• Ability to follow directions, work independently, and to work within a team environment.
• Experience working with persons with disabilities, in education, or in a service-oriented environment an asset.

Additional Job Description

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work.

Equity and Diversity

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].