Campus Office Services Assistant

Appleby-College; Oakville; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Professional development opportunities

Campus facilities access

Job summary

Appleby College is seeking an Administrative Assistant, Office Services to coordinate campus-wide office services, billing and reception support. The role requires strong organizational skills, discretion, and a professional customer-service approach to students, staff, parents, and visitors.

The successful candidate will manage supplies, mail, invoicing, and attendance-related tasks, while ensuring confidentiality and accuracy in daily operations on a busy campus.

Qualifications

• Post-secondary education in a related discipline.
• Reception experience in a switchboard or multi-line environment.
• Experience in office services, administration, purchasing, and billing reconciliation.
• Strong proficiency with Microsoft Office and digital platforms.
• Experience with e-billing systems; Concur and BBK12 are assets.
• Professional customer service with discretion and confidentiality.
• Excellent organization and time management skills.
• Ability to multitask and work under pressure.

Responsibilities

• Oversee Office Services: supplies, equipment orders, deliveries, and distribution.
• Reconcile accounts, support monthly reporting and expense allocations.
• Coordinate campus mail/shipping and courier packages with tracking.
• Perform monthly credit card reconciliations with vendors and stakeholders.
• Maintain office equipment and arrange service calls; manage supplies.
• Handle Appleby Information inbox inquiries and reception coverage.
• Provide attendance, transportation bookings, and other operational support.
• Photocopy and prepare exams with confidentiality and integrity.

Skills

MS Office Suite

Customer service

Organization

Time management

Communication

Attention to detail

Multitasking

Education

Post-secondary education in a related discipline

Tools

Concur

BBK12

Job description

Appleby College is seeking an Administrative Assistant, Office Services to coordinate campus-wide office services, billing and reception support. The role requires strong organizational skills, discretion, and a professional customer-service approach to students, staff, parents, and visitors.

The successful candidate will manage supplies, mail, invoicing, and attendance-related tasks, while ensuring confidentiality and accuracy in daily operations on a busy campus.