Calgary Branch - Office Coordinator

Abatement Technologies; Calgary; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Company paid benefits

Enhanced vacation

RRSP match

Bi-annual bonus

Job summary

Abatement Technologies is seeking an Office Coordinator in Calgary, Alberta. The role focuses on acting as the main contact for office activities, processing customer orders, and supporting inside sales in the assigned region.

The ideal candidate will have at least two years in B2B sales or sales support, strong ERP knowledge, and excellent communication and data-entry skills. Company benefits and growth opportunities are highlighted in the posting.

Qualifications

• Two (2) years in a business-to-business sales or sales support role.
• Excellent sales skills and techniques, oral and written communication skills.
• Must develop and maintain accurate and detailed product and product application knowledge.
• Strong attention to detail and analytical thinking; able to make sound business judgments.

Responsibilities

• Maintain organization of the office and manage customer orders/shipments for timely fulfillment.
• Act as the main office contact during business hours at the branch.
• Assist with new customer accounts data entry and processing of credit applications with Finance.

Skills

Sales skills

Communication

Product knowledge

ERP familiarity

Data entry

Education

High school diploma or equivalent

Tools

ERP systems

Job description

Job Description

Posted Friday, August 7, 2026 at 4:00 AM

We are Aire Guardians. At Abatement Technologies, we pride ourselves on our strong foundation built over three generations of family ownership. Our leaders operate with honesty and integrity, ensuring a positive impact on both our customers and employees. Our products and services are designed to meet the unique needs of contractors and facilities managers, ensuring safety, compliance, and efficiency.

We are committed to delivering exceptional value to our clients through our dedication to quality and customer service. As responsible corporate citizens, we are leaving a mark in our communities while embarking on an exciting journey of growth fueled by our commitment to excellence and innovation. Come journey with us and be part of a company that truly makes a difference!

Primary Purpose: The Office Coordinator will act as the main contact for office activities and issue resolution with the warehouse and head office. They will also provide inside sales and support to customers in the assigned region, as well as providing full backup for the outside sales representatives.

Essential Job Functions:

General

• Maintain organization of the office, such as, keeping the facility customer ready, manage customer orders/shipments ensuring timely fulfillment and assisting in inventory planning/management.
• Acting as the main point of contact during business hours at the branch.
• Coordinate with the head office to establish and setup new customer accounts, including data entry and processing of new customer credit applications with the Finance department.
• Become knowledgeable regarding key features and benefits of products and product groups to promoteand sell products, and provide application support to customers.
• Process customer orders and payments, including walk-in customers.
• Maintain and improve customer service by developing customer relationships and staying in contact with customers to ensure the flow of communication.
• Provide customers with accurate information regarding shipping costs and delivery times where necessary.
• Assist with timely handling and resolution of customer product complaints, including changes to purchaseorders, and obtaining serial numbers and other relevant information.
• Gain a thorough knowledge and understanding of the ERP system.
• Oversee inventory cycle counts as directed by his/her supervisor.
• Provide back-up coverage for other members of the branch team in accordance to the Company’s policies.
• Provide and implement suggestions and initiatives to increase overall efficiency.
• Ensure strict confidentiality with company information, as necessary.

People & Culture

• Model Abatement’s values in all that you do and hold others accountable in maintaining the integrity of them.
• Champion, influence, embrace and motivate change, with a strategic mindset for continuous improvement and scalability.
• Commitment to Health and Safety, consistently following all policies/rules and procedures.

Perform other duties as requested, directed, or assigned by Compa n y management. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.

Supervisory Responsibility: N/A

Education and Work Experience: High school diploma or equivalent experience. Work experience should include a minimum of two (2) years in a business-to-business sales or sales support role, preferably in a related industry.

Knowledge, Skills, and Abilities: Excellent sales skills and techniques, oral and written communication skills. Must be able to develop and maintain accurate and detailed product and product application knowledge. A proven willingness and ability to make sound business judgments. Exhibits a high level of integrity, mutual respect, and employee teamwork at all times. Displays a professional image. Demonstrates a strong commitment to meeting or exceeding company expectations, goals and objectives. Knowledge of computers and ERP systems. Must have strong attention to detail and a high degree of accuracy. Sound analytical thinking, planning, prioritization, and execution skills. Ability to determine the kind of tools and equipment needed to do a job. Understanding the implications of new information for both current and future sales and decision making.

*Physical Demands and Working Conditions: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, or kneel. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer a full set of benefits including:

• Company paid benefits program which includes: Medical, Dental, Vision, Life Insurance, and Employee Assistance Program
• Enhanced vacation and paid time off
• RRSP match program
• Bi-annual bonus, subject to company approval

Abatement Technologies welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. This job posting is for an existing vacancy. Our hiring process utilizes AI tools to help assess applications, but all final decisions are made by our hiring team to ensure a fair and comprehensive evaluation.