Procurement Manager

Fresh Prep ??; Vancouver; Hybrid; CAD 120,000 - 170,000; Full time

Benefits offered by this job

Hybrid/Remote options

Health benefits after 90 days

Food perks

Diversity & inclusion

Competitive salary

Job summary

Fresh Prep is seeking a senior procurement leader to steward end-to-end sourcing for ingredients across Canada. You will mentor a team of buyers, align purchasing with operations and culinary needs, and partner with cross-functional teams to embed best practices.

This role emphasizes scalable systems, AI-informed decisions, and supplier excellence. Join a fast-growing food company embracing innovation, hybrid work options, and a culture focused on collaboration, quality, and sustainable

Qualifications

• Minimum 5+ years of experience leading teams in fast-paced environments (foodservice, retail, or manufacturing).
• Proven track record in end-to-end sourcing initiatives, RFP management, vendor onboarding, and offshore supply channels.
• Experience designing scalable procurement systems and integrating tech stacks to reduce manual steps.
• Strong interpersonal skills to maintain trust-based stakeholder and supplier relationships.
• Experience using AI and advanced data modeling to extract supply-chain insights.
• Post-secondary degree in Business or Supply-Chain; professional certifications are a plus.

Responsibilities

• Provide direct leadership, mentoring, and coaching to a team of ~6 Purchasers.
• Oversee end-to-end ingredient sourcing and purchasing aligned with weekly Operations, Quality, and Culinary needs.
• Act as Purchasing Department SME in cross-functional meetings with Category, Culinary, Finance, Operations, and Warehouse teams.
• Lead strategic sourcing initiatives, including RFPs, vendor consolidation, supplier diversification, and offshore sourcing.
• Monitor department KPIs: spend, inventory health, supplier performance.
• Identify and mitigate procurement risks; propose actionable contingency plans.
• Design and optimize procurement workflows and internal systems; leverage data analytics and AI."
• Maintain policies and SOPs for key purchasing activities.

Skills

Team Leadership

Strategic Sourcing

RFP Management

Vendor Onboarding

Data Analytics

AI & Data Modeling

Stakeholder Management

Process Improvement

Education

Post-secondary degree in Business or Supply-Chain

APICS/CSCP/SCMP certification asset

Tools

ERP Systems

Data Modeling Tools

Job description

What We Are Looking For

• Self Starter: You are comfortable owning a task from start to finish and you take the initiative to make continuous process improvements. You observe strict deadlines and hold yourself accountable for your deliverables.
• Collaborative Team Player: You are motivated by collaborative team task achievement and driving a results-oriented culture.
• Strong Communicator: Your verbal and written communication skills allow you to get results across easily and quickly, in a friendly and professional manner.
• Adaptable: You thrive in a changing environment and are able to pivot direction easily.
• You communicate with clarity and care. Your writing is crisp, your conversations land, and you know how to read the room. You listen as well as you speak.
• You improve how work gets done. You see how the whole system connects, spot where things snag, and redesign processes so work runs smoother, faster, and smarter.
• You source strategically. You know when to build and when to buy, weighing cost, capability, and long-term fit, and you look beyond price to build sourcing strategies and supplier relationships that create lasting value.
• You solve problems with sound judgment. You bring fresh, creative ideas to old problems, and when it’s time to decide, you weigh the trade-offs and exercise good judgment — even when the picture is incomplete or the clock is ticking.
• You plan and organize with intention. You map out the path, sequence the work, and keep the moving pieces on track so goals actually get met.
• You own your work. You do what you say you’ll do, you follow through, and people know they can count on you.
• You lift others up. You coach, mentor, and bring out the best in your team, helping people grow while moving the work forward.
• You understand the importance of details. You balance a big‑picture mindset with a keen eye for detail, thriving in a fast‑paced and ever‑changing environment.

What You’ll Be Doing

• Team Leadership: Provide direct leadership, mentoring, and coaching to a team of ~6 Purchasers, fostering an environment of high performance, accountability, and professional development.
• Procurement Strategy & Execution: Oversee the end‑to‑end ingredient sourcing and purchasing process, ensuring that procurement aligns seamlessly with weekly Operations, Quality and Culinary requirements.
• Subject Matter Expertise: Serve as the Purchasing Department SME in cross‑functional meetings, representing the team’s needs while collaborating with Category, Culinary, Finance, Operations, and Warehouse teams to integrate best‑in‑class purchasing practices.
• Continuous Improvement: Proactively identify and lead strategic sourcing and supply chain transformation initiatives, including executing RFPs, vendor consolidation, supply‑base rationalization, elimination of vendor redundancies, and diversifying through offshore supply sourcing.
• Performance Management: Monitor, track, and report on department KPIs, ensuring the team consistently meets targets regarding spend, inventory health, and supplier performance.
• Risk Mitigation & Troubleshooting: Proactively troubleshoot procurement challenges and supply chain disruptions; clearly identify risks and elevate critical issues to leadership with actionable recommendations and contingency plans.
• Suppliers: Manage and maintain productive supplier relationships, ensuring adherence to quality standards and cost‑effective performance metrics. Identify opportunities for supplier improvements and conduct RFP processes to improve supply chain performance.
• Workflow Architecture & Systems Optimization: Design, build, and optimize procurement workflows and internal tech stacks. Leverage AI and data analytics to automate processes, reduce manual touchpoints, and deliver data‑driven insights that scale the department’s operations.
• Documentation & Compliance: Ensure that appropriate policies and standard operating procedures are established, documented, and maintained for all key purchasing activities.

Requirements

• 5+ years of experience leading teams in a fast‑paced, high‑volume environment (foodservice, retail, or manufacturing). Proven ability to champion change, influence cross‑functional stakeholders, and mentor high‑performing teams.
• Proven track record of leading high‑impact sourcing initiatives, including end‑to‑end RFP management, vendor selection and onboarding, supply‑base rationalization, and the establishment of offshore supply channels.
• Demonstrated experience in designing and implementing scalable procurement systems. Ability to evaluate, integrate, and optimize internal tech stacks to minimize manual touchpoints and maximize operational throughput.
• Strong interpersonal skills to build and maintain trust‑based relationships with cross‑functional internal stakeholders and external suppliers.
• Beyond general software knowledge, experience using AI (e.g., LLMs, automated data analysis) and advanced data modeling to gain actionable supply‑chain insights and drive predictive decision‑making.
• Post‑secondary degree in Business, Supply‑Chain, or a related discipline. APICS (CPIM/CSCP) or PMAC (SCMP) certification is considered a strong asset.
• English f luency is required. As the leader of our national procurement team, you will collaborate daily with stakeholders and vendors across Canada. Fluency in French is considered an asset.

What You Can Expect

• Hybrid or Fully Remote (Flexible) – we prefer hybrid but are open to working from home for the right person if you’re not located near one of our Vancouver, Calgary, or Montreal facilities.
• Competitive salary that recognizes your skills and experience.
• An energetic, inclusive workplace where your voice matters and your contributions drive real impact.
• Comprehensive health benefits package including medical, dental, vision, and life insurance after 90 days.
• Exclusive food perks that let you experience our amazing products.
• A culture that celebrates innovation, encourages professional development, and supports work‑life balance.
• The opportunity to be part of a certified B‑Corporation making a tangible difference in sustainable food systems.

Fresh Prep is an Equal Opportunity Employer (EOE) and prohibits discrimination of any kind. We value diversity at our company and, at all job levels, our goal is to be diverse, inclusive and representative of the communities we operate in. We endeavour to recruit, develop and retain the best talent from a diverse candidate pool and truly believe that diversity, equity and inclusion among our team members is vital to our success as a company.

At Fresh Prep, we work with a variety of ingredients, including common allergens like peanuts, tree nuts, and dairy. Whether you’re in one of our corporate functions or within the production facility, you may be exposed to these ingredients. If you have concerns—especially around allergens or meat—please let us know during the hiring process.