Business Operations Coordinator

VersaFile Inc.; Vancouver; Hybrid; CAD 30,000 - 34,000; Full time

Job summary

VersaFile Inc. is seeking a motivated entry-level Business Operations Coordinator to join our Gastown team. You will gain hands-on exposure across multiple business areas, including operations, marketing, finance and strategy.

This hybrid role requires in-office presence in Gastown three days a week and offers opportunities to contribute ideas, drive process improvements, and build a foundation for growth within the company.

Qualifications

• Recent graduate with a degree or diploma in Business, Commerce, Marketing, Operations or a related field.
• Internship, co-op, campus leadership or part-time office experience is an asset.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Comfortable working with spreadsheets, presentations and business systems.
• Willingness to learn and be proactive.

Responsibilities

• Support day-to-day operational and administrative activities.
• Assist with improving workflows, documentation and internal processes.
• Assist with project management and delivery for SAP Professional Services.
• Identify opportunities for automation and operational efficiencies.
• Coordinate and maintain spreadsheets, reports and business tracking tools.
• Support finance-related administrative tasks such as time-tracking and invoice support.
• Assist with Sales support activities and lead tracking.
• Support marketing initiatives including research and campaign administration.
• Conduct research and gather business insights for leadership decisions.
• Prepare presentations, reports and internal documentation.
• Coordinate across departments to ensure projects progress.
• Take ownership of smaller operational projects and process improvements.

Skills

Microsoft Office

Excel

Teams

Education

Business/Commerce/Marketing/Operations degree

Tools

CRM

SAP exposure

Job description

Business Operations Coordinator(Entry-Level)

VersaFile is a fast-growing software company that specializes in attachment and data archiving solutions for SAP, SuccessFactors and other Enterprise Software applications, seamlessly integrating with a variety of document management systems. Our clean core approach empowers enterprises to manage their SAP data lifecycle more efficiently and compliantly.

Position Overview:

We are seeking a motivated and detail-oriented entry-level Business Operations Coordinator to join our growing team. This is a true entry-level opportunity designed for a recent university graduate or a candidate with internship or co‑op experience, who’s interested in gaining hands‑on exposure across multiple areas of business operations.

You will gain exposure to a variety of different projects and responsibilities that can help shape your long-term career path in business operations, professional services, project coordination, marketing, finance, or strategy.

This role will have you working out of our Gastown office 3 days a week.

What You’ll Do:

• Support day-to-day operational and administrative business activities
• Assist with improving workflows, documentation and internal processes
• Assi stwith projec tmanagement and deliv ery fo r our SAPPro fessiona l Services Team
• Help identify opportunities for automation and operational efficiencies
• Coordinate and maintain spreadsheets, reports and business tracking tools
• Support finance-related administrative tasks such as time-tracking and invoice support and data organization
• Assist with Sales support activities and lead tracking
• Support marketing initiatives including research, coordination and campaign administration
• Conduct research and gather business insights to support leadership decision‑making
• Assist with preparing presentations, reports and internal documentation
• Coordinate across departments to ensure projects and tasks are progressing effectively
• Take ownership of smaller operational projects and process improvements

Who You’ll Be:

• Recent graduate with a degree or diploma in Business, Commerce, Marketing,Operationsor a related field
• Internship, co‑op, campusleadershipor part‑time office experience isconsideredan asset
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Comfortable working with spreadsheets, presentations and business systems
• Strong problem‑solving mindset with a wiliness to learn
• Self‑starter who is proactive and resourceful

What Skills You’ll Have:

• Experience with Microsoft Office (Word, Excel, Teams)
• Familiarity with project management tools or other business software like a CRM is an asset
• Exposure to SAP products is a nice‑to‑have
• Interest in operations, process improvement and business strategy
• Interest in software technologies

What You’ll Gain:

• Exposure to multiple business functions within a growing company
• Mentorship from senior business leaders
• Opportunities to contribute ideas and process improvements
• A strong foundation for future career growth in operations, strategy, marketing or business management
• Hands‑on experience working on meaningful business initiatives

Location: This is a hybrid position where you’ll be required to be in the Gastown office in Vancouver 3 days a week.

Salary: $22 – 25 per hour

We thank all applicants for their interest, and we will contact you for an interview if you are short-listed as a candidate.