Business Assistant

Sunward Canada; Puslinch; On-site; CAD 34,000 - 39,000; Full time

Job summary

Sunward Canada is seeking a detail-oriented Business Assistant to manage day-to-day bookkeeping, financial documentation, and HR/office administration in Puslinch, ON. This in-office role liaises with local vendors, external accountants, and the overseas head office. Payroll processing is not required.

The position is full-time, Monday–Friday, 8:30am–5:00pm, in office. Fluency in Mandarin and English is mandatory, with at least three years of full-cycle bookkeeping experience in Ontario.

Qualifications

• Must be fully bilingual in Mandarin Chinese and English, both spoken and written.
• Three or more years of hands-on, full-cycle bookkeeping experience.
• Familiarity with Ontario HST/GST filing procedures.
• Proficiency in MS Office (Excel, Word).
• Experience with Exact accounting software preferred.

Responsibilities

• Perform full-cycle bookkeeping via Exact, including AP/AR, expense coding, and recording transactions.
• Complete monthly bank reconciliations and maintain up-to-date records.
• Manage expenses, vendor bills and customer receipts; process bi-weekly payments.
• Prepare and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger; assist with month-end closing and year-end audit prep.
• Archive financial documents in CRA-compliant manner.
• Assist in budgeting and prepare regular budget reports.
• Liaise with Sunward HQ, local vendors and external accounting firms.
• Handle onboarding/offboarding and maintain employee files with HR partner.
• Oversee employee benefits and leave records.
• Support daily office administration and travel arrangements for General Manager.
• Complete ad-hoc tasks as assigned by management.

Skills

Bilingual (Mandarin & English)

Attention to detail

Multitasking

Tools

Exact

MS Office

Job description

Business Assistant

Company: Sunward Canada

Location: Puslinch, ON

Type: Full-time

Description: Location: Puslinch, ON (near Guelph) , In Office (5 days per week)

Employment Type: Full-Time, Monday - Friday 8:30am - 5:00pm

Pay Rate Range: $25.00/hour to $28.00/hour

This posting is for an existing vacancy.

We are seeking a detail-oriented Business Assistant to oversee company day-to-day bookkeeping, financial documentation, and general HR & office administration work. This role serves as the key support for company operation, liaising with local vendors, external accountants, and overseas head office. Payroll processing is not required for this position.

Duties & Responsibilities

• Perform full-cycle bookkeeping via Exact system, including accounts payable (AP), accounts receivable (AR), expense coding and transaction recording.
• Complete monthly bank reconciliations, ensure accurate and up-to-date financial records.
• Manage and track company expenses, vendor bills and customer receipts. Responsible for bi-weekly bank payment application, review and submit payment requests accurately following company procedures.
• Prepare, reconcile and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, conduct month-end closing procedures, and prepare organized financial working papers for external CPA year-end audit and tax filing.
• Sort, verify and archive all financial documents, receipts and statements in compliance with CRA record-keeping requirements.
• Assist in preparing monthly and annual company capital budget plans, sort out budget data, track basic budget implementation and submit regular budget reports.
• Liaise and communicate with Sunward HQ, local vendors, suppliers, and external accounting firms.
• Handle employee onboarding & offboarding procedures, prepare employment documents, and maintain accurate personnel files with our HR partner.
• Manage employee benefit administration with our HR partner, leave/vacation/sick day records and employee data updates.
• Daily office administration work, such as reception, documentation management, assist in arranging the business travel of General Manager.
• Complete ad-hoc business and administrative tasks assigned by management.

Requirements

• Must by fully bilingual in Mandarin Chinese & English (spoken & written) in order to communicate with head office.
• Minimum 3-years of hands-on, full-cycle bookkeeping experience.
• Familiarity with Ontario business accounting procedures and HST/GST filing process.
• Basic HR administrative experience is preferred.
• Strong attention to detail, organized, able to manage multi-task workload independently.
• Proficient in MS Office (Excel, Word).

Sunward Canada is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.