Bilingual (Mandarin & English) Business Assistant

Sunward Canada; Puslinch; On-site; CAD 52,000 - 58,000; Full time

Job summary

Sunward Canada is seeking a detail-oriented Business Assistant to oversee day-to-day bookkeeping, financial documentation, and general HR and office administration in Puslinch, ON. The role is in-office, Monday to Friday, 8:30am to 5:00pm, with a pay rate of $25.00 to $28.00 per hour.

Responsibilities include full-cycle bookkeeping via Exact, bank reconciliations, vendor management, GST/HST filing, and collaboration with local vendors and the overseas head office.

Qualifications

• Mandarin & English bilingual skills required for head office communication.
• Experience performing full-cycle bookkeeping using Exact.
• Familiarity with Ontario HST/GST filing procedures.
• Basic HR administrative duties experience.
• Strong attention to detail and multitasking ability.
• Proficient in MS Office suite (Excel, Word).

Responsibilities

• Perform full-cycle bookkeeping via Exact system, including AP, AR, expenses, and recording.
• Complete monthly bank reconciliations and maintain up-to-date records.
• Manage expenses, vendor bills, customer receipts, and bi-weekly payments.
• Prepare and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, perform month-end close, and assist with year-end audit prep.
• Archive financial documents in compliance with CRA records.
• Assist in monthly/annual budget preparation and reports.
• Coordinate with Sunward HQ, vendors, and external accountants.
• Handle employee onboarding/offboarding and HR documents.
• Manage employee benefits and leave records with HR partner.
• Support daily office administration and travel arrangements for GM.
• Complete ad-hoc tasks as assigned.

Skills

Mandarin & English bilingual

Full-cycle bookkeeping

Ontario HST/GST filing

HR administrative experience

Attention to detail

MS Office (Excel, Word)

Exact accounting software

Tools

Exact accounting software

Job description

Bilingual (Mandarin & English) Business Assistant

Company: Sunward Canada

Location: Puslinch, ON

Type: Full-time

Description

Location: Puslinch, ON (near Guelph) , In Office (5 days per week)

Employment Type: Full-Time, Monday - Friday 8:30am - 5:00pm

Pay Rate Range: $25.00/hour to $28.00/hour

Vacancy: Existing

We are seeking a detail-oriented Business Assistant to oversee company day-to-day bookkeeping, financial documentation, and general HR & office administration work. This role serves as the key support for company operation, liaising with local vendors, external accountants, and overseas head office. Payroll processing is not required for this position.

Duties & Responsibilities

• Perform full-cycle bookkeeping via Exact system, including accounts payable (AP), accounts receivable (AR), expense coding and transaction recording.


• Complete monthly bank reconciliations, ensure accurate and up-to-date financial records.


• Manage and track company expenses, vendor bills and customer receipts. Responsible for bi-weekly bank payment application, review and submit payment requests accurately following company procedures.


• Prepare, reconcile and file monthly/quarterly HST/GST returns with CRA or partner.


• Maintain general ledger, conduct month-end closing procedures, and prepare organized financial working papers for external CPA year-end audit and tax filing.


• Sort, verify and archive all financial documents, receipts and statements in compliance with CRA record-keeping requirements.


• Assist in preparing monthly and annual company capital budget plans, sort out budget data, track basic budget implementation and submit regular budget reports.


• Liaise and communicate with Sunward HQ, local vendors, suppliers, and external accounting firms.


• Handle employee onboarding & offboarding procedures, prepare employment documents, and maintain accurate personnel files with our HR partner.


• Manage employee benefit administration with our HR partner, leave/vacation/sick day records and employee data updates.


• Daily office administration work, such as reception, documentation management, assist in arranging the business travel of General Manager.


• Complete ad-hoc business and administrative tasks assigned by management.

Requirements

• Mandarin & English bilingual (spoken & written) is mandatory for head office communication.


• Hands-on experience with full-cycle bookkeeping.


• Familiar with Ontario business accounting procedures and HST/GST filing process.


• Basic HR administrative experience is preferred.


• Strong attention to detail, organized, able to manage multi-task workload independently.


• Proficient in MS Office (Excel, Word).

Sunward Canada is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.