Business Analyst – HRIS & Payroll

Aeolus Group; Ottawa; On-site; CAD 157,597,000 - 171,924,000; Full time

Job summary

Aeolus Staffing Solutions is seeking a hands-on Business Analyst to support a public-sector client’s HRIS and payroll assessment. You will work with HR, Payroll and IT to document needs and align with the new system, starting with discovery and requirements, with potential for implementation.

Role welcomes candidates with BA, HRIS, or HCM Functional backgrounds who can show the required experience. The assignment is primarily on-site in Ottawa with 3–5 days per week and a Q4 2026 start.

Qualifications

• 5+ years of applied HCM-related professional experience.
• Experience supporting HR/HCM and payroll system implementations.
• Hands-on experience with Dayforce or an equivalent HCM solution.
• Experience gathering requirements, analyzing business processes and completing fit-gap assessments.
• Familiarity with HR/payroll functions such as time and attendance, scheduling, benefits, employee records and self-service.
• Experience with BPMN and process-mapping tools such as Microsoft Visio.
• Strong documentation, communication and stakeholder facilitation skills.
• Familiarity with Agile/Scrum or Waterfall delivery methodologies.
• Active Government of Canada Secret clearance.
• Ability to meet onsite requirements in Ottawa and provide services through an incorporated business.

Responsibilities

• Facilitate stakeholder discussions and workshops to gather, clarify, prioritize and validate requirements.
• Document current HR and payroll processes, workflows and business rules.
• Develop current-state and future-state process maps using BPMN.
• Conduct fit-gap assessments against Dayforce or an equivalent HCM platform.
• Identify configuration, integration and process-change requirements while minimizing unnecessary customization.
• Review existing HR and payroll data and identify requirements for data migration.
• Document interfaces between existing systems, the new platform and manual processes.
• Prepare business and system requirements, process documentation and test scripts.
• Collaborate with business stakeholders, technical teams, implementation partners and software specialists.
• Handle sensitive employee and payroll information in accordance with client security and confidentiality requirements.
• If the assignment extends into implementation, responsibilities may include requirements traceability, user acceptance testing, acceptance criteria, training documentation and implementation readiness support.

Skills

HCM domain experience

HR/payroll systems

BPMN

Visio

Stakeholder facilitation

Agile/Scrum

Security clearance

Tools

Dayforce

Microsoft Visio

Microsoft SharePoint

Azure DevOps

Job description

Contract rate: $55–$60/hour incorporated, plus applicable HST

Hours: 37.5 hours per week

Start: Q4 2026

Initial term: Through December 31, 2026, with potential for a one-year extension

Work arrangement: Approximately 3–5 days onsite per week

Security clearance: Active Government of Canada Secret clearance required

About the opportunity

Aeolus Staffing Solutions is seeking a hands‑on Business Analyst to support a public‑sector client’s assessment of requirements for a new Human Resources Information System and Payroll solution.

You will work directly with HR, Payroll and IT teams to understand existing processes, document business needs and assess how those needs align with the new system. The initial assignment focuses on discovery and requirements assessment, with the potential to continue into implementation.

We welcome applicants with backgrounds as Business Analysts, HRIS Analysts or HCM Functional Analysts who can demonstrate the required experience.

Responsibilities

• Facilitate stakeholder discussions and workshops to gather, clarify, prioritize and validate requirements.
• Document current HR and payroll processes, workflows and business rules.
• Develop current-state and future-state process maps using BPMN.
• Conduct fit-gap assessments against Dayforce or an equivalent HCM platform.
• Identify configuration, integration and process‑change requirements while minimizing unnecessary customization.
• Review existing HR and payroll data and identify requirements for data migration.
• Document interfaces between existing systems, the new platform and manual processes.
• Prepare business and system requirements, process documentation and test scripts.
• Collaborate with business stakeholders, technical teams, implementation partners and software specialists.
• Handle sensitive employee and payroll information in accordance with client security and confidentiality requirements.

If the assignment extends into implementation, responsibilities may include requirements traceability, user acceptance testing, acceptance criteria, training documentation and implementation readiness support.

Required qualifications

• Minimum 5 years of applied HCM‑related professional experience, clearly demonstrated in your CV.
• Demonstrated experience supporting HR/HCM and payroll system implementations.
• Hands‑on experience with Dayforce or an equivalent HCM solution.
• Experience gathering requirements, analyzing business processes and completing fit‑gap assessments.
• Familiarity with HR/payroll functions such as time and attendance, scheduling, benefits, employee records and self‑service.
• Experience with BPMN and process‑mapping tools such as Microsoft Visio.
• Strong documentation, communication and stakeholder facilitation skills.
• Familiarity with Agile/Scrum or Waterfall delivery methodologies.
• Active Government of Canada Secret clearance.
• Ability to meet the onsite requirements in Ottawa and provide services through an incorporated business.

Assets

• Experience with Microsoft SharePoint and Azure DevOps.
• Familiarity with Dynamics AX/D365 ERP.
• Experience preparing test scripts, supporting UAT and reviewing data migration requirements.