Brand Coordinator, Beauty Division

ACI Brands Inc.; Oakville; On-site; CAD 50,000 - 65,000; Full time

Job summary

The Brand Coordinator role at ACI Brands Inc. in Oakville, Ontario, supports the Brand Manager across administrative, project management and specialist tasks. You will help progress multiple projects, assist the Brand Associate, and manage seasonal brand activities in Canada.

Responsibilities include content submissions, asset library updates, social asset preparation, regulatory asset gathering, and cross-department coordination to ensure on-time delivery and regulatory compliance.

Qualifications

• University degree or college diploma in Business Administration / Marketing.
• Intermediate skills in Word, PowerPoint, and Excel including formulations such as VLOOKUP, ROUNDUP, PIVOT TABLES etc.
• Ability to prioritize, plan and manage multiple projects
• Exceptional communication and interpersonal skills
• Detail oriented and organized
• Strong analytical skills
• Ability to work independently and in a team environment
• Willing to work overtime if required
• Access to vehicle is an asset

Responsibilities

• Maintain brand calendars, line lists, order forms, product training material each season
• Prepare submissions for new item creation, and prepare content submission for Ecomm (copy & assets)
• Maintain and update asset library (Portfolio) each season to ensure relevant, up-to-date content
• Prepare social media asset packages for new launches and hero SKUs, to be provided to retail partners
• Gather assets for regulatory assessment of new items – artwork, MSDS, ingredient lists, and work with the Brand Associate to submit for regulatory consulting. Follow-up with brand on feedback to ensure packaging and ingredients are compliant in Canadian market. Cosmetic Notification submission execution may be required.
• Facilitate marketing, field and merchandising materials by coordinating requirements with multiple departments; inventorying stock; placing orders; verifying receipt etc.,
• Assist with Canadian ready marketing layouts (copy development & proofing)
• Research competitive products by identifying and evaluating product characteristics, pricing, positioning, placement and promotion
• Monitor and report brand’s marketing activities relevant to Canadian Market
• Maintain Showroom, Sample Room and Work Room
• Complete sample requisition for various requirements (PR, Meetings, advertising etc.)
• May be required to update and manage social holiday calendars to assist in marketing focuses
• Assist with inventory management; S/A changes, preparing clearance lists, etc.
• Perform day to day duties as required (Photocopying, Packing, Shipping, Gift wrapping, etc.)

Skills

Brand coordination

Project management

Communication

Analytical skills

Multitasking

Teamwork

Education

University degree or college diploma in Business Administration / Marketing

Tools

Microsoft Word

PowerPoint

Excel

Job description

The Brand Coordinator position reports to the Brand Manager and will assist on multiple tasks related to assigned brands. Duties include a combination of administrative, project management and specialized assignments. The Coordinator will be expected to facilitate the progression of projects, multi-task and assist the Brand Associate and Brand Manager on various tasks, as required.

Main Responsibilities:

• Maintain brand calendars, line lists, order forms, product training material each season
• Prepare submissions for new item creation, and prepare content submission for Ecomm (copy & assets)
• Maintain and update asset library (Portfolio) each season to ensure relevant, up-to-date content
• Prepare social media asset packages for new launches and hero SKUs, to be provided to retail partners
• Gather assets for regulatory assessment of new items – artwork, MSDS, ingredient lists, and work with the Brand Associate to submit for regulatory consulting. Follow-up with brand on feedback to ensure packaging and ingredients are compliant in Canadian market. Cosmetic Notification submission execution may be required.
• Facilitate marketing, field and merchandising materials by coordinating requirements with multiple departments; inventorying stock; placing orders; verifying receipt etc.,
• Assist with Canadian ready marketing layouts (copy development & proofing)
• Research competitive products by identifying and evaluating product characteristics, pricing, positioning, placement and promotion
• Monitor and report brand’s marketing activities relevant to Canadian Market
• Maintain Showroom, Sample Room and Work Room
• Complete sample requisition for various requirements (PR, Meetings, advertising etc.)
• May be required to update and manage social holiday calendars to assist in marketing focuses
• Assist with inventory management; S/A changes, preparing clearance lists, etc.
• Perform day to day duties as required (Photocopying, Packing, Shipping, Gift wrapping, etc.)

Requirements:

• University degree or college diploma in Business Administration / Marketing
• Intermediate skills in Word, PowerPoint, and Excel including formulations such as VLOOKUP, ROUNDUP, PIVOT TABLES etc.
• Ability to prioritize, plan and manage multiple projects
• Exceptional communication and interpersonal skills
• Detail oriented and organized
• Strong analytical skills
• Ability to work independently and in a team environment
• Willing to work overtime if required
• Access to vehicle is an asset

Compensation

Compensation for this position will be based on the candidate’s skills, experience, qualifications, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting or selection process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

Accessibility & Equal Opportunity

We are an equal opportunity employer committed to providing accommodation throughout the recruitment process. We are dedicated to creating an inclusive and accessible workplace where everyone feels valued, respected, and supported.