Marketing Coordinator

Canadian Bank Note Co.; Ottawa; Hybrid; CAD 50,000 - 61,000; Full time

Benefits offered by this job

Pension plan with company matching

Health insurance

Telehealth services

Fertility/adoption/surrogacy benefits

Job summary

Canadian Bank Note Co. is seeking a Marketing Coordinator to drive day‑to‑day campaign execution in a hybrid Ottawa workspace. You will shepherd intake, timelines, assets, and approvals so designers, writers, and paid media stay aligned with deadlines.

The role fits an organized, persistent communicator who understands marketing workflows. You will coordinate multiple campaigns, work with external partners, and ensure flawless execution across channels while maintaining clear briefs and notes

Qualifications

• Legally eligible to work in Canada.
• Fluent in English (speak, read, write).
• Ability to travel approx. 1 week/year.
• Post-secondary education in marketing, communications, business or related field.
• Knowledge of marketing campaign planning, production and measurement.
• Experience with design, copy, web and paid media workflows.
• Email and SMS deployment basics, approvals and testing.
• Familiar with project management tools (Wrike, Asana, Monday, Jira or similar).
• Microsoft O365 experience.
• Clear, professional writing for briefs and partner emails.
• Ability to coordinate multiple projects and meet deadlines.
• Comfort working with external stakeholders and enforcing deadlines.

Responsibilities

• Run project intake from partners and internal stakeholders and convert into briefs.
• Build and maintain timelines across campaigns and flag conflicts.
• Set up and maintain tasks in the project management tool with required detail.
• Chase assets, copy, approvals, and sign-offs from partners; track versions.
• Own meeting logistics and notes, agendas, action items and due dates.
• Support campaign launches with pre-flight checks: links, tracking, proofs, deployment lists.
• Keep status current for stand-ups and partner check-ins; pull campaign numbers.
• Maintain campaign calendars, shared files and process documentation.
• Coordinate with vendors, print and media partners on deliverables and deadlines.

Skills

Fluent in English

Travel ability

Professional writing

Multitasking

Education

Post-secondary education in marketing/communications/business

Tools

Wrike

Asana

Monday

Jira

Microsoft 365

Job description

• Compensation: CAD 50,000 - CAD 61,000 - yearly

Company Description

BUMP provides secure charitable lottery and fundraising platform solutions to most recognizable professional sports foundations and well-known and distinguished not-for-profits across North America.Our Mission is to be the most valued partner to charities and not-for-profits, providing fundraising products, services, and creativity, with the goal to maximize charitable revenue. Our Vision is to be the world's leader in fundraising solutions helping our partners significantly change people's lives and communities for the better.

At BUMP we seek long-term relationships with our employees and recognize and reward them with a competitive total compensation package that includes:

• An industry-leading defined contribution pension plan with company matching contributions (up to 5%) and payment of service fees;
• Best-in-class health, medical, and life insurance benefits;
• Access to virtual and telehealth services and apps; and
• Very progressive fertility, adoption, and surrogacy benefits to support all definitions of family.

Job Description

Job Title: Marketing Coordinator

Job Type: Permanent, Full-Time

Work Model: Hybrid

Job Status: Existing Vacancy

Position Summary

The Marketing Coordinator keeps work moving across every account we run. This role owns the day-to-day mechanics of getting campaigns out the door — intake, timelines, task setup, asset collection and approvals — so designers, writers and paid media have what they need before deadlines get tight. It's the connection point between our team and our partners: chasing details, confirming decisions, flagging risk early and making sure nothing gets lost between a meeting and a launch. It's a fit for someone organized and persistent who knows enough about how marketing works to ask the right questions, not just move tasks along.

Responsibilities

• Run project intake — collect requirements from partners and internal stakeholders and turn them into briefs the team can work from
• Build and maintain timelines across concurrent campaigns, and flag conflicts or slipped dates before they become problems
• Set up and maintain tasks in our project management tool with the detail each discipline actually needs
• Chase assets, copy, approvals and sign-offs from partners and keep track of versions
• Own meeting logistics and notes — agendas, action items, owners, due dates and follow-up
• Support campaign launches with pre-flight checks: links, tracking parameters, proofs and deployment checklists
• Keep status current for internal stand-ups and partner check-ins, and pull campaign numbers for recaps
• Maintain campaign calendars, shared files and process documentation
• Coordinate with vendors, print and media partners on deliverables and deadlines

Qualifications

Mandatory Qualifications

• Legally eligible to work in Canada
• Fluent in English (speak, read, write)
• Ability to travel approx. 1 week/year

Minimum Qualifications

• Post-secondary education in marketing, communications, business or a related field
• Working knowledge of:
  • How marketing campaigns are planned, produced and measured
  • Creative production workflows across design, copy, web and paid media
  • Email and SMS deployment basics, including approvals and testing
  • Project management tools (Wrike, Asana, Monday, Jira or similar)
  • Microsoft O365 experience
• Clear, professional writing for briefs, meeting notes and partner-facing email
• Ability to coordinate several projects at once, keep details straight and follow up without being asked
• Comfort working with external stakeholders and holding them to deadlines

Preferred Qualifications

• Fluent in French (speak, read, write)
• 2+ years coordinating marketing work for external clients or partners
• Hands-on experience with a CMS or email platform (Webflow, Shopify, WordPress, Klaviyo or similar)
• Experience in professional sports, charitable fundraising, or lottery and gaming
• Experience building and running intake, approval and QA processes
• Comfort pulling campaign performance data and assembling recap reporting
• Experience coordinating regulated or compliance-sensitive marketing
• Experience with design, web or paid social campaign management

Additional Information

Equal Opportunity Statement

Our organization is committed to employment equity and diversity in the workplace. We actively encourage applications from women, Indigenous Peoples, persons with disabilities, members of visible minorities, and LGBTQ2+ individuals.

We are dedicated to removing barriers and fostering an inclusive workplace that reflects society and we are committed to providing an accessible and inclusive recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation at any stage of the hiring process, please contact us at [e-mail] so that appropriate arrangements can be made.

AI Use in Recruitment Statement

As part of our commitment to transparency and fairness in hiring, we disclose that artificial intelligence (AI) tools may be used at certain stages of our recruitment process. These tools assist in tasks such as resume screening, candidate matching, and interview scheduling. All AI-assisted decisions are subject to human oversight to ensure fairness, accuracy, and compliance with applicable laws.

We are committed to the responsible, transparent, and accountable use of AI, in alignment with Ontario’s Responsible Use of Artificial Intelligence Directive and the requirements under the Working for Workers Four Act. This includes taking steps to mitigate bias, protect candidate privacy, and ensure that AI does not unfairly influence hiring outcomes.

If you have questions or concerns about how AI is used in our hiring process, please contact us at [e-mail] .