Branch Operations & Records Coordinator

Stream-Flo Industries Ltd.; Fort McMurray; On-site; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

Benefits package

Job summary

Stream-Flo Industries Ltd. is seeking an experienced Office Administrative professional in Alberta to coordinate vehicle records, onboarding for technicians, and payroll timekeeping.

You will manage ERP-driven invoicing, purchasing, and filing, while supporting service orders and daily clerical tasks in a collaborative team. The ideal candidate brings 3–5 years of administration experience, proficiency in MS Office, and strong communication and organizational skills.

Qualifications

• High School diploma required; Office Admin diploma preferred.
• 3–5 years of office/business administration experience.
• Invoicing and reconciling experience is preferred.
• Basic Wellhead product knowledge is a plus.
• Proficient in MS Word, Excel, PowerPoint, Access and Outlook; SAP knowledge beneficial.

Responsibilities

• Coordinate and maintain vehicle records, including inspections, insurance and maintenance.
• Assist in organizing logbooks, inspections and technician reports.
• Onboard and maintain customer site access for Service Technicians.
• Maintain safety records and training documentation.
• Enter and verify timekeeping in payroll; work with payroll for processing.
• Assist with service orders, customer property chargebacks and invoicing.
• Process sales orders and AP/AR in ERP; support invoicing.
• Receive goods and create branch purchase orders; manage GL allocations.
• Reconcile fuel receipts and branch PO payables.
• Review systems and contribute to process improvements.
• Handle incoming calls and filing within ERP systems.

Skills

MS Office proficiency

Strong communication

Organizational skills

Time management

Team collaboration

Attention to detail

Education

High School diploma

Office Administration Diploma

Tools

SAP

MS Office

Job description

Stream-Flo Industries Ltd. is seeking an experienced Office Administrative professional in Alberta to coordinate vehicle records, onboarding for technicians, and payroll timekeeping.

You will manage ERP-driven invoicing, purchasing, and filing, while supporting service orders and daily clerical tasks in a collaborative team. The ideal candidate brings 3–5 years of administration experience, proficiency in MS Office, and strong communication and organizational skills.