Branch Administrator - Fort McMurray

Stream-Flo Industries Ltd.; Fort McMurray; On-site; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

Benefits package

Job summary

Stream-Flo Industries Ltd. is seeking an experienced Office Administrative professional in Alberta to coordinate vehicle records, onboarding for technicians, and payroll timekeeping.

You will manage ERP-driven invoicing, purchasing, and filing, while supporting service orders and daily clerical tasks in a collaborative team. The ideal candidate brings 3–5 years of administration experience, proficiency in MS Office, and strong communication and organizational skills.

Qualifications

• High School diploma required; Office Admin diploma preferred.
• 3–5 years of office/business administration experience.
• Invoicing and reconciling experience is preferred.
• Basic Wellhead product knowledge is a plus.
• Proficient in MS Word, Excel, PowerPoint, Access and Outlook; SAP knowledge beneficial.

Responsibilities

• Coordinate and maintain vehicle records, including inspections, insurance and maintenance.
• Assist in organizing logbooks, inspections and technician reports.
• Onboard and maintain customer site access for Service Technicians.
• Maintain safety records and training documentation.
• Enter and verify timekeeping in payroll; work with payroll for processing.
• Assist with service orders, customer property chargebacks and invoicing.
• Process sales orders and AP/AR in ERP; support invoicing.
• Receive goods and create branch purchase orders; manage GL allocations.
• Reconcile fuel receipts and branch PO payables.
• Review systems and contribute to process improvements.
• Handle incoming calls and filing within ERP systems.

Skills

MS Office proficiency

Strong communication

Organizational skills

Time management

Team collaboration

Attention to detail

Education

High School diploma

Office Administration Diploma

Tools

SAP

MS Office

Job description

Key Position Functions:

• Coordinate and maintain all records for vehicles, including inspections, insurance, maintenance, and statements within vehicle tracking software.
• Assist in organizing record keeping of daily logbooks/inspections and reports by service technicians.
• Assist and/or manage the onboarding and maintenance for customer site entry access for all Service Technicians.
• Maintain safety records and ensure related training is recorded appropriately.
• Enter and confirm time keeping within the payroll system accurately and work closely with payroll department for time processing requirements.
• Assist with service orders and Customer Property charge backs as required.
• Ensure proof of delivery and complete all sales orders within the ERP system and required Invoicing processes with the accounts receivable department.
• Assist with the creation of sales orders from Field FX to invoice completion.
• Receive incoming goods as required.
• Create Branch purchase orders for daily Branch expenses while maintaining accuracy with GL allocation for Branch.
• Reconcile fuel receipts and Branch purchase orders for payables.
• Actively involved in reviewing current systems and process improvement.
• Answer incoming calls to the facilities and direct as required.
• All related filing and record keeping within the facility and associated ERP systems.
• Perform other related duties as required.

Preferred candidates will possess a combination of the following:

• High School diploma, supplemented by an Office Administration Diploma.
• 3 to 5 years office/business administration experience.
• Invoicing and reconciling experience preferred.
• Basic Wellhead product knowledge preferred.
• Computer proficiency using MS Office applications (Word, Excel, PowerPoint, Access, Outlook); knowledge of SAP software.
• Strong communication (oral and written), interpersonal, organizational and time management skills.
• Ability to work effectively in a team and independently environment.
• Accuracy and attention to detail.

The Stream-Flo Group of Companies, consisting of Stream-Flo Industries Ltd. and Master Flo Valve Inc., are privately owned and operated Canadian manufacturers of wellhead, production gate valve and check valve equipment, as well as chokes, specialty control valves and supporting actuation. Since our inception in 1962, we have become a recognized leader for our superior technology, innovative designs and top quality products. Through continued product line development, the Stream-Flo Group has grown to be one of the largest manufacturers of our kind, offering our solutions to oil and gas regions throughout the world.

Stream-Flo offers a competitive salary, profit sharing and a comprehensive benefit program to prospective employees, as well as the opportunity to work in an entrepreneurial environment, characterized by continued growth and strong business results.

We thank all applicants for their interest. However only those candidates identified for further consideration will be contacted.