Branch Administrator

Flynn Group of Companies; London; Vor Ort; CAD 50.000 - 55.000; Vollzeit

Zusammenfassung

Flynn Group of Companies is seeking an Office Administrator in London, ON. The role focuses on invoicing, accounts receivable, and contract coordination within a busy head office. You will manage imprest accounts, process purchase orders, and act as a key liaison with clients and internal teams.

Ideal candidates have at least two years of admin experience, strong MS Office skills, and excellent communication abilities in a fast-paced environment.

Qualifikationen

• Minimum 2 years of prior administration experience.
• Strong customer service and communication skills.
• Project coordination experience is an asset.
• Excellent interpersonal skills and a professional phone manner.
• Proficient in Microsoft Word, Excel, Outlook and Teams.

Aufgaben

• Invoicing: monthly progress invoices, change orders, holdbacks.
• Maintain and balance imprest account.
• Accounts Receivable management.
• Handle company credit card reporting: collecting, coding, submitting reports.
• Managing contracts and issuing purchase orders.
• Serve as first point of contact with customers.

Kenntnisse

Customer service

Communication

Project coordination

MS Office

Word

Excel

Outlook

Teams

Tools

MS Office

Jobbeschreibung

At Flynn, it's not just a job, it's a career

Location:London, ON

Employment Type:Office, Salaried, Full-Time

Reporting to:Branch Manager

Job Functions:Administration, Organization, Coordination

Industry:Building Envelope

A Day in the Life - Core Job Responsibilities

• Invoicing (monthly progress invoices, project change orders, holdback invoices)
• Maintain and balance imprest account
• Accounts Receivable
• Company Credit Cards - collecting, coding, and submitting reports
• Managing of Contracts
• Issue Purchase Orders
• Be the first line of contact with customers

Other Job Responsibilities

• Job file setup and maintenance
• General office maintenance, organization and ordering supplies
• Answer Phones
• Process incoming and outgoing mail
• Coordinate meetings and events

What We Expect:

• Minimum 2 years of previous administration experience
• Strong customer service and communication skills
• Prior experience with project coordination is considered an asset
• Excellent interpersonal skills, pleasant and professional phone manner
• Excellent computer skills in Microsoft office suites; Word, Excel, Outlook and Teams
• Strong time management
• Ability to multitask, prioritize and work in a fast paced, team environment
• Strong problem-solving abilities

$50,000 - $55,000 a year

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.