Branch Administrator

Government of Alberta; Edmonton; Hybrid; CAD 57,000 - 72,000; Full time

Benefits offered by this job

Positive workplace culture and work‑l‑

Job summary

Government of Alberta in Calgary or Edmonton seeks a Branch Administrator to provide executive, administrative, and operational support to the Engagement and Partnerships Branch, reporting to the Executive Director.

You will manage ARTS processes, calendars, travel, budgets, HR processes, SharePoint records, and office logistics, ensuring efficient day-to-day operations and effective service delivery for Albertans.

Qualifications

• High school diploma, plus a minimum of three (3) years of related experience in office administration.
• Related experience or education may be considered as an equivalency on a one-for-one basis.
• Proficiency with enterprise office systems, including MS Office, SharePoint, Visio, and related tools.

Responsibilities

• Lead branch ARTS processes including assigning and tracking requests, deadlines, updates and approvals.
• Provide executive administrative support to branch leadership, including calendars, travel, events and logistics.
• Prepare financial forecasts, budgets, review expense claims, process invoices and reconcile procurement card transactions.
• Coordinate HR processes including staffing requests, organizational updates and onboarding/offboarding.
• Support records management and SharePoint content; assist with forms and government systems.

Skills

Agility

Drive for Results

Develop Networks

MS Office

SharePoint

Visio

Education

High school diploma plus 3 years relevant experience

Tools

MS Office

SharePoint

Visio

Job description

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Job Information
Job Requisition ID: 87978
Ministry: Energy and Minerals
Location: Calgary or Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: October 8, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395/year)
The Ministry of Energy and Minerals is responsible for sustaining the interests of Albertans through the stewardship and responsible development of energy and mineral resource and pore space systems. For more information on the work of our Ministry, please visit: https://www.alberta.ca/energy.aspx .
The Strategy and Market Access division is responsible for leading work on strategic priorities such as market access, international and intergovernmental engagement, and strategic foresight and economic analysis.
The Engagement and Partnerships Branch advances Alberta's energy and minerals priorities by ensuring cohesive execution across stakeholders, governments, and initiatives. The branch builds and maintains strategic networks across the energy eco-system, advancing key partnerships. The branch also supports the Government of Alberta's intergovernmental position on energy and minerals matters and participation in key negotiations with the federal government, provinces and territories, and industry.

Role Responsibilities

Are you an experienced administrative professional who thrives in a fast-paced environment? Do you bring strong organizational, coordination, and communication skills, along with the ability to work independently and manage competing priorities? The Engagement and Partnerships Branch has an opportunity for a highly organized and adaptable Branch Administrator.

Reporting to the Executive Director, the Branch Administrator provides executive, administrative, and operational support to branch leadership and staff, helping ensure the effective day-to-day functioning of the branch.

Key responsibilities include:

• Lead branch Action Request Tracking System (ARTS) processes, including assigning and tracking requests, monitoring deadlines, communicating updates, and ensuring responses are accurate and receive the required approvals.
• Provide executive administrative support to branch leadership, including coordinating calendars, meetings, travel, event registrations, and related logistics.
• Prepare financial forecasts and budget reconciliations, review expense claims, process invoices, and reconcile procurement card transactions.
• Coordinate human resource and position-management processes, including staffing requests, organizational updates, and employee onboarding and offboarding.
• Support records and information management by maintaining physical and electronic records and managing branch content in SharePoint.
• Assist staff with forms, templates, government systems, and administrative processes related to human resources, expenses, accommodations, and other operational needs.
• Identify administrative and operational issues and recommend improvements to strengthen efficiency, consistency, and service delivery.
• Support Energy and Minerals missions and major events, including procurement processes, ministerial and executive travel arrangements, registration, and related purchases.
• Coordinate or prepare Access to Information request responses.
• Manage office supplies, accommodations, equipment, assets and surplus equipment.
• Provide executive administrative support in Calgary (e.g. for ADM, Deputy Minister, and Minister) and division-wide administrative cover-off, as required.
  

Competencies are behaviors that are essential to reach our goals in serving Albertans.

• Agility:Ability to adapt to changing priorities, exercise sound judgment in ambiguous situations, remain professional under pressure, and embrace new ideas and approaches.
• Drive for Results: Ability to prioritize work, take initiative, identify opportunities for improvement, and consistently deliver high-quality results.
• Develop Networks: Ability to build and maintain positive relationships, understand stakeholder perspectives, communicate effectively, and follow through on commitments with professionalism and integrity.

Qualifications

High school diploma, plus a minimum of three (3) years of related experience in office administration.

Related experience or education may be considered as an equivalency on a one-for-one basis.

Required Experience:

• Proficiency with enterprise office systems, including MS Office, SharePoint, Visio, and related tools.
  

Assets:

• Preference will be given to candidates with relevant post-secondary credentials, such as a two-year office administration diploma.
• Preference will be given to candidates with five (5) or more years of related experience.
• Experience supporting executive or senior leadership in a complex, high-volume environment.
• Experience with financial administration, including budgeting, forecasting, expenditure tracking, and reconciliation.
• Knowledge of government or public sector administrative processes and procedures.
• Experience with Government of Alberta procurement processes and systems (e.g. 1GX).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jane McEwen at [e-mail] .