Branch Administrator - Temporary

Government of Alberta; Edmonton; On-site; CAD 59,000 - 75,000; Full time

Job summary

The Government of Alberta is seeking a Branch Administrator to provide high-level operational and administrative coordination in the Executive Director's Office. This temporary role supports branch leadership and liaises with senior offices to ensure seamless service delivery, including contracts and confidential materials.

Responsibilities also include calendar management, budget oversight, HR processes, and staff coordination to maintain an efficient, collaborative workplace in a fast-paced

Qualifications

• High school diploma plus a minimum of four years of progressively responsible related administrative experience.
• Senior-level administrative support experience in a high-volume environment.
• Experience with budget forecasting, financial monitoring, invoices, expense claims and procurement.
• Knowledge of administrative, financial, records-management, human-resource and information-management policies and procedures.
• Experience coordinating correspondence, meetings, calendars, action requests and confidential materials.
• Strong communication, organisation, judgement, problem-solving and relationship-management skills.
• Ability to work independently, manage sensitive information and make decisions within the position’s scope.
• Proficiency with standard office software and electronic administrative systems.

Responsibilities

• Coordinate executive office operations, including calendars, meetings, correspondence, records, supplies, office logistics and competing priorities.
• Prepare and monitor budget forecasts, expenditures, spreadsheets, payables and receivables in collaboration with financial staff.
• Verify accounting entries, invoices, contract payments and expense claims for accuracy and compliance with departmental requirements.
• Manage correspondence, assess priorities, assign and track tasks, draft responses and ensure deadlines are met.
• Liaise with senior internal and external contacts regarding contracts, grants and information requests while maintaining confidentiality.
• Support human resource and administrative processes, including time reporting, onboarding, position documentation and branch records.
• Assist with office moves, space assignments, information technology needs, procurement and other operational requirements.
• Coordinate work and provide functional guidance to temporary or contracted administrative staff, as required.
• Identify process improvements and resolve service-delivery issues while maintaining strong client service.

Skills

Develop Self and Others

Creative Problem Solving

Systems Thinking

Develop Networks

Build Collaborative Environments

Agility

Education

High school diploma

Job description

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Job Information
Job Title: Branch Administrator - Temporary
Job Requisition ID: 88262
Ministry: Education and Childcare
Location: Edmonton or Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Temporary until March 31, 2027
Scope: Open Competition
Closing Date: October 13, 2026
Classification: Administrative Support 6
Salary: $2,265.79 to $2,866.95 bi-weekly ($59,137 - $74,827/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Education and Childcare

Alberta Education and Childcare support students, parents, teachers and administrators from Early Childhood Services (ECS) through Grade 12. What we have heard from Albertans will help us as we move forward in developing our future direction—to ensure students can meet the challenges and embrace the opportunities of the 21st century. To learn more about the Ministry of Education & Childcare, follow this link: Education and Childcare .

Are you an experienced administrative professional who thrives in a fast-paced executive environment? The Branch Administrator provides high-level operational and administrative coordination support to the Executive Director's Office and branch leadership. The position serves as a key liaison with the Assistant Deputy Minister's Office, divisional partners, and other ministry stakeholders to support seamless service delivery, effective branch operations, and a positive, collaborative workplace culture.

In this role, you will:

• Coordinate executive office operations, including calendars, meetings, correspondence, records, supplies, office logistics and competing priorities.


• Prepare and monitor budget forecasts, expenditures, spreadsheets, payables and receivables in collaboration with financial staff.


• Verify accounting entries, invoices, contract payments and expense claims for accuracy and compliance with departmental requirements.


• Manage correspondence, assess priorities, assign and track tasks, draft responses and ensure deadlines are met.


• Liaise with senior internal and external contacts regarding contracts, grants and information requests while maintaining confidentiality.


• Support human resource and administrative processes, including time reporting, onboarding, position documentation and branch records.


• Assist with office moves, space assignments, information technology needs, procurement and other operational requirements.


• Coordinate work and provide functional guidance to temporary or contracted administrative staff, as required.


• Identify process improvements and resolve service-delivery issues while maintaining strong client service.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Develop Self and Others: Demonstrates Agility and Develop Self and Others by effectively managing urgent requests and competing priorities in a politically sensitive environment, while proactively pursuing continuous learning, aligning personal and career development goals with organizational priorities, and fostering growth within the Administrative Team.


• Creative Problem Solving: Fosters a culture of continuous learning and knowledge sharing by leading through example, while applying independent thinking, creativity, and sound judgment to analyze complex issues, identify connections and opportunities, and develop effective solutions that support organizational objectives.


• Systems Thinking: Demonstrates an understanding of the broader organizational context and the impact of decisions and interactions on stakeholders, while maintaining awareness of branch, division, and ministry priorities. Applies a collaborative approach to achieving outcomes by leveraging innovative ideas, identifying connections across programs and processes, and adapting existing practices to support continuous improvement.


• Develop Networks: Builds and sustains trusted relationships with stakeholders at all levels, including government, agencies, partners, and the public, while demonstrating awareness of the broader political and operational environment. Establishes credibility quickly, fosters collaboration, and leverages networks to support informed decision-making and successful program outcomes.


• Build Collaborative Environments: Builds and maintains effective relationships with diverse internal and external stakeholders, fostering an inclusive and collaborative team environment. Proactively addresses conflict, encourages open communication, and promotes cooperation to strengthen partnerships and achieve shared outcomes.


• Agility: Anticipates, assesses, and responds effectively to changing priorities and emerging issues, adapting plans and approaches as needed to maintain operational excellence and support organizational objectives in a dynamic environment.

Qualifications

High school diploma plus a minimum of four years of progressively responsible related administrative experience. Equivalencies will be considered on the basis of one year of education for one year of experience, or one year of experience for one year of education.

• Senior-level administrative support experience in a complex, high-volume environment.


• Experience with budget forecasting, financial monitoring, invoices, expense claims and procurement.


• Knowledge of administrative, financial, records-management, human-resource and information-management policies and procedures.


• Experience coordinating correspondence, meetings, calendars, action requests and confidential materials.


• Strong communication, organization, judgement, problem-solving and relationship-management skills.


• Ability to work independently, manage sensitive information and make decisions within the position’s scope.


• Proficiency with standard office software and electronic administrative systems.

Assets

• Alberta Public Service or public-sector experience.


• Knowledge of Government of Alberta financial and administrative policies and systems.


• Experience supporting an executive office, branch leadership team or multiple senior leaders.


• Experience with contracts, grants, records management, procurement or office logistics.


• Employment status and anticipated duration: Temporary until March 31, 2027


• Location: Edmonton or Calgary

Final candidates will be required to undergo a criminal records check (CRC). Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance