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Bookkeeper - Part Time

John Howard Society of Peel-Halton-Duff

Brampton

On-site

CAD 45,000 - 60,000

Full time

3 days ago
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Job summary

A non-profit organization seeks a skilled Bookkeeper to manage accounts payable, payroll, and financial reporting. The ideal candidate will have post-secondary education in a related field, along with experience in financial management and excellent analytical skills. This role offers a chance to contribute to meaningful programs and engage with the community.

Qualifications

  • Minimum 2 years of related work experience.
  • Familiarity with non-profit accounting preferred.
  • Proficient in Microsoft Excel.

Responsibilities

  • Prepare invoices and payments to vendors.
  • Assist with payroll and benefit administration tasks.
  • Prepare financial reports and maintain budgets.

Skills

Attention to detail
Analytical skills
Accounting principles
Microsoft Excel

Education

Post-secondary education in related field

Tools

Sage 300

Job description

The Bookkeeper is responsible for maintaining records of financial transactions by establishing and maintaining accounts; posting transactions; ensuring legal requirements compliance. The Bookkeeper will also assist the Director of Finance with other financial-related duties as required.

Role Responsibilities

Accounts Payable and Receivable

  • Prepare invoices and payments to vendors
  • Receive and prepare all documents related to routine bank deposits
  • Review and reconcile all banking transactions to monthly bank statements using accounting software
  • Maintain accounts by preparing, entering and posting, journal entries for all revenue and expenses, using Sage 300 accounting software
  • Maintain and monitor monthly and annual cash flow
  • Update standard entries and allocation spreads in Sage, based on changes to budgets or allocation distribution.
  • Prepare monthly, quarterly and year-to-date financial reports, using both accounting software, spreadsheets, and external forms, as required.
  • Complete monthly account reconciliations

Payroll and Benefit Administration

  • Assist and provide backup of payroll and benefit administration tasks, which may include, but not limited to :

Prepare bi-weekly payroll using ADP TeamPay

  • Review payroll register for accuracy, resolve issues as required
  • Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets
  • Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and pension percentages
  • Calculate and remit for employees voluntary contributions deducted from payroll.
  • Respond to requests from CRA or government body, for employee payroll information.
  • On-board and offboard all staff in the payroll and benefits systems

Budgets and Financial Reporting

  • Assist with preparation and maintenance of annual program budgets
  • Prepare internal and external monthly, quarterly and year-to-date program reports, using both accounting software, spreadsheets, and external forms, as required.
  • Prepare regularly scheduled budget reviews and reports
  • Prepare various financial reports for Office Manager and / or CEO for review and approval
  • Prepare internal quarterly reports to update managers on program specific budgets
  • Prepare monthly and / or quarterly reconciliation reports
  • Assist with preparation and completion of the annual audit
  • Prepare and maintain tools used to assist with tracking and reporting

Qualifications

  • Completion of post-secondary education in a related field
  • A minimum of 2 years related work experience
  • Familiar with the non-profit, general accounting principles is an asset
  • Knowledge of Sage 300 accounting software is an asset
  • Proficient in Microsoft Excel
  • Ability to analyze information and high attention to detail
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