Bookkeeper - Part Time

John Howard Society of Peel-Halton-Duff; Brampton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A non-profit organization seeks a skilled Bookkeeper to manage accounts payable, payroll, and financial reporting. The ideal candidate will have post-secondary education in a related field, along with experience in financial management and excellent analytical skills. This role offers a chance to contribute to meaningful programs and engage with the community.

Qualifications

• Minimum 2 years of related work experience.
• Familiarity with non-profit accounting preferred.
• Proficient in Microsoft Excel.

Responsibilities

• Prepare invoices and payments to vendors.
• Assist with payroll and benefit administration tasks.
• Prepare financial reports and maintain budgets.

Skills

Attention to detail

Analytical skills

Accounting principles

Microsoft Excel

Education

Post-secondary education in related field

Tools

Sage 300

Job description

The Bookkeeper is responsible for maintaining records of financial transactions by establishing and maintaining accounts; posting transactions; ensuring legal requirements compliance. The Bookkeeper will also assist the Director of Finance with other financial-related duties as required.

Role Responsibilities

Accounts Payable and Receivable

• Prepare invoices and payments to vendors
• Receive and prepare all documents related to routine bank deposits
• Review and reconcile all banking transactions to monthly bank statements using accounting software
• Maintain accounts by preparing, entering and posting, journal entries for all revenue and expenses, using Sage 300 accounting software
• Maintain and monitor monthly and annual cash flow
• Update standard entries and allocation spreads in Sage, based on changes to budgets or allocation distribution.
• Prepare monthly, quarterly and year-to-date financial reports, using both accounting software, spreadsheets, and external forms, as required.
• Complete monthly account reconciliations

Payroll and Benefit Administration

• Assist and provide backup of payroll and benefit administration tasks, which may include, but not limited to :

Prepare bi-weekly payroll using ADP TeamPay

• Review payroll register for accuracy, resolve issues as required
• Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets
• Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and pension percentages
• Calculate and remit for employees voluntary contributions deducted from payroll.
• Respond to requests from CRA or government body, for employee payroll information.
• On-board and offboard all staff in the payroll and benefits systems

Budgets and Financial Reporting

• Assist with preparation and maintenance of annual program budgets
• Prepare internal and external monthly, quarterly and year-to-date program reports, using both accounting software, spreadsheets, and external forms, as required.
• Prepare regularly scheduled budget reviews and reports
• Prepare various financial reports for Office Manager and / or CEO for review and approval
• Prepare internal quarterly reports to update managers on program specific budgets
• Prepare monthly and / or quarterly reconciliation reports
• Assist with preparation and completion of the annual audit
• Prepare and maintain tools used to assist with tracking and reporting

Qualifications

• Completion of post-secondary education in a related field
• A minimum of 2 years related work experience
• Familiar with the non-profit, general accounting principles is an asset
• Knowledge of Sage 300 accounting software is an asset
• Proficient in Microsoft Excel
• Ability to analyze information and high attention to detail