Bookkeeper/Office Manager

Mechanical Contractors Association of Canada; Ottawa; On-site; CAD 60,000 - 75,000; Full time

Job summary

An established industry player is seeking a highly organized Bookkeeper/Office Manager to manage financial operations and administrative tasks. This role is crucial for maintaining accurate financial records, processing payments, and preparing reports while ensuring smooth office operations. The ideal candidate will possess strong bookkeeping skills, attention to detail, and the ability to multitask effectively. Join a leading national trade association committed to excellence in the mechanical contracting industry, where your contributions will enhance operational efficiency and support the executive team in achieving organizational goals.

Qualifications

• Proven experience in bookkeeping or office management, preferably in a similar industry.
• Proficiency in accounting software and strong organizational skills.

Responsibilities

• Maintain accurate financial records and perform reconciliations.
• Oversee daily office operations and provide administrative support.

Skills

Bookkeeping

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Education

Experience as a Bookkeeper or Office Manager

Financial Designation

Tools

QuickBooks

MS Office Suite

Stripe

Job description

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Direct message the job poster from Mechanical Contractors Association of Canada

Chief Executive Officer at the Mechanical Contractors Association of Canada

How to Apply: Interested candidates are invited to email their resume and cover letter to [e-mail]. Please include “Bookkeeper/Office Manager Application” in the subject line.

Job Summary: We are seeking a highly organized and detail-oriented Bookkeeper/Office Manager to join our team. The successful candidate will be responsible for managing the day-to-day financial operations and administrative functions of our office. This role requires a proactive individual with strong bookkeeping skills and the ability to handle multiple tasks efficiently.

Key Responsibilities:

1. Bookkeeping: (75% of time)
2. Maintain accurate financial records and perform regular reconciliations.
3. Process accounts payable and receivable, ensuring timely payments and collections.
4. Prepare and submit monthly financial reports to the executive team.
5. Assist with budget preparation and financial forecasting.
6. Manage payroll processing and employee expense reimbursements.
7. Office Management: (10%)
8. Oversee the daily operations of the office, ensuring a smooth and efficient work environment.
9. Manage office supplies inventory and place orders as needed.
10. Coordinate and schedule meetings, appointments, and events.
11. Maintain and update office policies and procedures.
12. Prepare shipments.
13. Administrative Support: (15%)
14. Provide administrative support to the executive team and other staff members.
15. Assist with the preparation of reports, presentations, and other documents.
16. Manage membership records and assist with member communications.
17. Perform other related duties as assigned.

Qualifications:

1. Proven experience as a bookkeeper or office manager, preferably in a similar industry.
2. Proficiency in accounting software, QuickBooks, and MS Office Suite as well as 3rd party payment platform software (e.g., Stripe).
3. Strong organizational and time management skills.
4. Excellent attention to detail and accuracy.
5. Ability to work independently and as part of a team.
6. Strong communication and interpersonal skills.
7. Knowledge of the mechanical contracting industry is an asset.
8. Financial designation is considered an asset.

Salary Range: $60,000 - $75,000 depending on experience of candidate

About Us: The Mechanical Contractors Association of Canada (MCAC) is a leading national trade association representing the interests of mechanical contractors across the country. We are committed to promoting the highest standards of excellence in the mechanical contracting industry through advocacy, education, and collaboration.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Construction