Office Manager / Financial Controller

MGIS Inc.; Ottawa; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading company is seeking an experienced Finance Manager / Controller to oversee financial health and operational efficiency. This role involves managing daily accounting activities, processing payroll, and providing insights for strategic decision-making. The ideal candidate will demonstrate strong leadership, analytical skills, and in-depth knowledge of Canadian compliance standards. A collaborative work environment is offered with a competitive salary.

Benefits

Competitive Salary

Financial bonuses

Collaborative workplace culture

Qualifications

• Proven financial management experience, ideally in landscaping or construction.
• Detail-oriented with strong analytical and problem-solving skills.
• In-depth knowledge of payroll processes and Canadian legislation.

Responsibilities

• Oversee financial health and operational efficiency of the organization.
• Process payroll for 25+ employees ensuring compliance with legislation.
• Manage daily accounting activities and prepare monthly financial reports.

Skills

Leadership

Communication

Analytical Skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

LMN

Job description

We are looking for an experienced and dynamic Finance Manager / Controller to join our leadership team. This key position is responsible for overseeing the financial health and operational efficiency of the organization. The ideal candidate will manage daily accounting activities, establish a comprehensive job costing system integrating QuickBooks with LMN software, and deliver real-time financial insights to aid strategic decision-making.

Key Responsibilities

• Maintain accurate and comprehensive accounting records.
• Complete daily accounting transactions, including general ledger and VISA reconciliations.
• Review and send invoices to clients while managing invoice and purchase order filing systems.
• Handle Accounts Payable and Receivable to ensure timely billing and deposits.
• Prepare monthly financial reports, including Progress Draws and Holdbacks.
• Develop and manage job costing systems between QuickBooks and LMN.
• Provide updated job costing for ongoing projects in weekly planning meetings.
• Assist with budget preparation and generate financial reports for management.

Payroll & Compliance

• Process payroll for 25+ employees using PayWorks.
• Ensure adherence to payroll procedures and compliance with relevant legislation (e.g., Employment Standards, CRA regulations).
• Respond to payroll-related information requests from Service Canada and other authorities.

Government Remittances & Year-End Financials

• Plan and complete HST and other government remittances.
• Work closely with the company's accountant to ensure timely completion of year-end financials.
• Oversee administrative staff, including task delegation, training, and performance management.
• Promote a culture of efficiency, accountability, and professional growth within the team.

Additional Responsibilities

• Manage company health benefits and group RRSP plans.
• Provide financial insights to support business development and strategic planning.

Requirements

Qualifications

Education

• Bachelor's degree in Accounting, Finance, or a related field (preferred).

Experience

• Proven financial management experience, ideally in the landscaping or construction sector.

Technical Skills

• Proficiency with QuickBooks, LMN, and related accounting software.

Leadership Skills

• Strong leadership and team management capabilities.

Communication

• Excellent verbal and written communication skills.

Compliance Knowledge

• In-depth knowledge of payroll processes and Canadian legislation.

Analytical Skills

• Detail-oriented with strong analytical and problem-solving skills.
• Demonstrated ability to work collaboratively with owners, senior management, and cross-functional teams.

Desired Attributes

• Strategic Thinker : Contributes to long-term planning and business growth.
• Adaptable : Thrives in dynamic environments and manages multiple priorities effectively.
• Integrity : Upholds professionalism and ethical standards.
• Proactive : Drives process improvements and enhances operational efficiency.
• Team Player : Builds relationships and fosters a positive team environment.

What We Offer

• Competitive Salary : $55,000 - $70,000 annually, plus financial bonuses.
• Work Environment : Collaborative and supportive workplace culture.