Part Time Office Manager

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Lothian; On-site; CAD 60,000 - 80,000; Part time

Job summary

A dynamic opportunity exists for an Office Manager / Accounts Coordinator in Lothian. The successful candidate will oversee operations and finance, managing tasks such as payroll, budget oversight, and ensuring the office runs efficiently. Ideal candidates should possess strong accounting experience and excellent organizational skills, ensuring the smooth running of a small but busy environment.

Qualifications

• Proven experience in accounting, bookkeeping, or finance support roles.
• Strong working knowledge of VAT and payroll.
• Ability to work independently and make considered decisions.

Responsibilities

• Manage payroll and employee payments accurately.
• Prepare and submit VAT returns.
• Handle ad hoc office tasks for daily operations.

Skills

Accounting

Bookkeeping

Financial Reporting

Organisational Skills

Excel

Tools

Xero

Job description

Job Title: Office Manager / Accounts Coordinator
Location: Lothian
Salary: 25 per hour
Contract Type: Part-time

Overview:
We are seeking a highly organised and proactive Office Manager / Accounts Coordinator to oversee day-to-day operational and financial tasks within a small but busy environment. This varied role requires a confident individual with strong accounting experience and the intellect to juggle competing priorities and make sound decisions independently.

Key Responsibilities:
Accounting & Finance:

• 
  Manage payroll and employee payments accurately and on time
• 
  Prepare and submit VAT returns
• 
  Run and monitor cash flow forecasts and financial reports
• 
  Make informed financial judgements to support decision-making
• 
  Assist with budgeting and cost management
• 
  Liaise with accountants and external financial contacts when needed

Office & Operations Management:

• 
  Procure office supplies, utilities, and other services as needed
• 
  Obtain and assess insurance quotes and renewals
• 
  Review and negotiate electricity and utilities contracts
• 
  Manage council tax and other business rates or property-related charges
• 
  Handle ad hoc office tasks and general administrative duties to ensure smooth daily operations

Requirements:

• 
  Proven experience in accounting, bookkeeping, or finance support roles
• 
  Strong working knowledge of VAT, payroll, and basic financial reporting
• 
  Excellent organisational and multitasking skills
• 
  Ability to work independently, show initiative, and make considered decisions
• 
  Competent with accounting software (e.g., Xero) and Excel
• 
  High attention to detail and discretion with confidential information

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