Bookkeeper/Marketing Officer

ModBox Modular; Northwestern Ontario; On-site; CAD 30,000 - 34,000; Full time

Benefits offered by this job

Company events

Company pension

Dental care

On-site parking

RRSP match

Job summary

ModBox Modular in Thunder Bay, ON is seeking a Bookkeeper / Marketing Officer to manage day-to-day bookkeeping in Sage and to develop the company’s marketing content and materials. You will work directly with management to maintain financial records, document projects with photos and video, and create professional sales materials.

The role blends finance and marketing responsibilities requiring organization, accuracy, and initiative in a hands-on shop environment.

Qualifications

• Foundation in bookkeeping and data entry
• Experience with content creation and marketing materials
• Familiarity with video editing tools
• Proficiency with Microsoft Excel and office apps
• Ability to work independently and meet deadlines

Responsibilities

• Record financial transactions in Sage with accurate coding
• Assist payables/receivables and invoicing processes
• Reconcile vendor statements and resolve discrepancies
• Prepare journal entries and payroll setup information
• Create marketing content and manage social media posts
• Produce photos/videos of projects and maintain branding materials
• Maintain organized digital and physical records and assist general admin

Skills

Bookkeeping

Content creation

Video editing

Excel

Attention to detail

Independent work

Tools

Sage

Job description

About the Role

ModBox Modular is hiring a Bookkeeper / Marketing Officer to manage day-to-day bookkeeping tasks and develop the company’s marketing content and materials. Working directly with management, you will maintain accurate financial records in Sage, document our projects through photography and video, and create professional materials that promote our products and support sales.

This position requires someone who is organized, accurate and comfortable taking responsibility for their work. You should have a foundation in bookkeeping, practical content creation skills, and the ability to manage priorities and meet deadlines across both areas.

Bookkeeping and Office Administration

• Enter invoices, receipts, expenses and other financial transactions into Sage, ensuring accurate coding and complete supporting documentation.
• Assist with accounts payable and accounts receivable, including preparing invoices, maintaining records and following up on missing information.
• Reconcile vendor statements against accounting records, investigate discrepancies, and follow up on missing invoices or credits.
• Prepare and post routine journal entries under the direction of the Accounting Manager.
• Prepare employee reimbursement records for approval, verify supporting receipts, and accurately record approved transactions.
• Assist the Accounting Manager with reconciliations, month-end tasks and the preparation of financial reports.
• Help complete new-hire paperwork and organize payroll setup information, including tax forms and direct-deposit details. Assist new employees with getting started on VeriClock.
• Maintain organized electronic and paper records, keeping financial and employee information secure and confidential.
• Assist with routine office administration, including incoming and outgoing mail, office supplies and document preparation.

Marketing and Content Creation

• Take photos and videos of projects in progress, completed buildings, our team, and work taking place in the shop or on site.
• Edit photos and videos into professional content that showcases our products, workmanship and building process.
• Develop and maintain a social media schedule for Facebook, Instagram and LinkedIn, including creating, writing, scheduling and publishing posts.
• Design and update brochures, product sheets, banners, advertisements, presentations and other sales and marketing materials.
• Work with management to refine our existing logo and improve the consistency of company branding across print and digital materials.
• Help keep website content, project photos and product information current, coordinating updates with the appropriate team members.
• Bring forward content ideas and follow through on approved work, from gathering photos and information to completing the finished material.
• Maintain an organized library of photos, videos, logos and design files so materials can be easily found and reused.
• Track results such as engagement and inquiries, and use that information to improve future marketing efforts.

Qualifications and Skills

• A working understanding of basic bookkeeping, financial recordkeeping and accurate data entry.
• Experience using Sage is an asset. Applicants with experience in other accounting systems and the ability to learn Sage will also be considered.
• Practical experience taking photos, editing videos, creating social media content or designing marketing materials.
• Familiarity with video editing tools
• Confidence using Microsoft Excel, Outlook and other everyday office applications.
• Strong organization, attention to detail and written communication skills.
• The ability to work independently, ask questions when needed, accept feedback and complete assigned work on time.
• Comfort working around an active manufacturing shop and following safety requirements when capturing content.

Reporting Structure

• Bookkeeping and accounting: Report to the Accounting Manager.
• Marketing and content creation: Report to Nathan, Director of Operations, and Anthony, Owner.

Pay: $22.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Company events
• Company pension
• Dental care
• On-site parking
• RRSP match

Experience:

• Bookkeeping: 1 year (preferred)
• Social Media Content Creation: 1 year (preferred)

Language:

• English (preferred)

Location:

• Thunder Bay, ON P7E 6P7 (required)

Work Location: In person