Booking Office Assistant C

McGill University; Montreal (administrative region); On-site; CAD 20,000 - 28,000; Part time

Job summary

McGill University is seeking a part-time Booking Office Assistant in the Performance unit. You will greet visitors, answer inquiries, and route questions to the Booking Office Supervisor while entering data into databases and handling filing tasks.

You will prepare materials, draft emails from templates, and support band/choir clinic administration. A musical background and work-study eligibility are preferred, with attention to detail and teamwork valued.

Qualifications

• High School Diploma and 2 years related experience.
• Experience with data entry and document preparation is preferred.
• Knowledge of Word, Excel, Access, Outlook and DocuSign is expected.

Responsibilities

• Greet and answer general inquiries with a positive attitude.
• Direct inquiries to the Booking Office Supervisor as needed.
• Collect and enter data into established databases.
• File and archive telephone and email correspondence.
• Perform basic word processing: formatting, labeling, spellcheck, emails from templates.
• Prepare documents, forms, exams and marketing materials.
• Sort, collate, file, scan and copy as required.
• Assist with Band and Choir clinic administration (tbc 22-23 academic year).
• Maintain a clean and orderly work area.

Skills

Interpersonal skills

Communication

Organizational skills

Team player

Music knowledge

Education

High School Diploma

2 Years Related Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Outlook

DocuSign

Moneris payments

Job description

Hiring Unit: Booking Office, Performance

Performance Position Summary

• Positive attitude while greeting and answering general inquiries.
• This includes answering general inquiries and directing queries to the Booking Office Supervisor.
• Collects and enters data into established databases.
• Filing and Archiving Telephone and email correspondence as needed.
• Performs basic word processing function such as document formatting, labelling, spellcheck and drafting emails from template.
• Document preparation of forms, exams, marketing materials and emails.
• Such preparation may include sorting, collating, filing, scanning and photocopying.
• Assist with Band and Choir clinic administration (tbc 22-23 academic year).
• Maintain immediate work are in a clean and orderly fashion.

The above is representative and not a complete and detailed list of tasks.

Other Qualifying Skills and/or Abilities

• Dynamic and enthusiastic with strong interpersonal skills.
• Good communication in person and via email.
• Demonstrated organizational skills and strong attention to detail.
• Enjoys working independently and as part of a team.
• In-depth knowledge of music and instrumental/vocal ensembles.
• Knowledge of Microsoft Word, Excel, Access, Outlook, DocuSign, Processing payments using Moneris terminals.
• Previous experience in retails and marketing is an asset.
• Basic French is an asset.
• Must be a music student.
• Must be eligible for Work Study.

Minimum Education and Experience

High School Diploma 2 Years Related Experience

Compensation and Hours

Hourly Salary: (AMUSE C) $17.17

Estimated Number of Work Hours per Week: 5 (Part time)

Position Details

Position Start Date: 2026-09-17

Position End Date: 2027-05-01

Deadline to Apply: 2026-09-20

This position is covered by the AMUSE collective agreement.

Diversity and Inclusion

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

About McGill

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

Our Motto

Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.