Booking Analyst

Vault Credit Corporation; Toronto; On-site; CAD 48,000 - 60,000; Full time

Job summary

Vault Credit Corporation, a private lending company in Canada, is seeking a detail-oriented bookkeeping assistant. You will support data integrity, perform routine bookkeeping tasks, and collaborate with multiple departments to ensure timely completion of responsibilities.

The role requires 1–2 years of bookkeeping experience, strong math skills, and proficiency with Microsoft Word/Excel. NetSuite or Aspire knowledge is advantageous in a fast-paced team setting.

Qualifications

• Must have strong math aptitude and attention to detail.
• 1–2 years bookkeeping experience; finance exposure is an asset.
• Excellent organizational and follow-up skills with the ability to prioritize in a fast-paced environment.
• Strong written and verbal communication; able to collaborate across departments.
• Proficient in Microsoft Word and Excel; knowledge of NetSuite and Aspire is an asset.

Responsibilities

• Disburse funds and manage financial transactions with accuracy.
• Validate data uploads between front- and back-end systems and set up payment streams and tax details.
• Ensure quality control of funder checklists and bank information; enforce policy compliance.
• Draft and send routine communications to customers as needed.
• Reconcile General Ledger accounts related to lease costs and commissions.
• Track funding errors and work with team leads to reduce error rates.
• Meet service levels for funding turnaround times and problem resolution.
• Handle follow-ups to close pending booking items.

Skills

Strong math aptitude

1-2 years bookkeeping experience

Detail oriented

Organizational skills

Communication skills

Team player

Microsoft Word and Excel

NetSuite knowledge

Aspire knowledge

Tools

NetSuite

Aspire

Job description

Who we are:

Vault is a non-bank owned private lending company offering a wide array of financial services such as mortgages, business loans, equipment leasing as well as many other lending products. Vault has a devoted team of experts with years of experience in both financial services and real estate. We deliver products and services that meet our borrowers' diverse needs quicker and easier than any traditional sources!

Who you are:

The successful candidate must understand basic bookkeeping principals, be detail oriented and able to work under tight deadlines. A sense of urgency, while maintaining quality standards is essential. They will have strong interpersonal and communication skills allowing them to collaborate with other departments to ensure timely completion of their responsibilities. They will enjoy working in a fun, fast paced environment where teamwork is essential.

Key Responsibilities:

• Disburse funds to vendors and/or brokers by EFT, Wire or Cheque. Ensure accuracy by understanding the transaction types and balancing between the operational systems and accounting system.


• Validate the data upload between the front and back-end systems. Ensure that the financial elements of the finance contract are accurately set up, including the payment streams and tax set up.


• Ensure quality control with respect to accuracy of funder checklists, bank information supplied and compliance with corporate policy


• Send communication letters to customers as required


• Reconcile General Ledger accounts relating to lease cost and commission paid


• Track funding errors and liaise with Department Team Lead to reduce error ratios


• Meet company service levels related to funding turn around, response times and problem resolution.


• Follow up and resolve any pending items related to booking


• Other duties as may be required

Skills, Knowledge and Experience:

• Must have a strong aptitude for math


• 1-2 years experience in a bookkeeping capacity; previous finance experience is an asset


• Detail orientated, with excellent organizational and follow up skills


• Ability to prioritize, organize and execute in a fast-paced demanding environment


• Successfully adapts to changing situations


• Ability to manage multiple projects, activities, and tasks simultaneously


• Strong oral and written communication skills, ability to develop and maintain internal and external relationships


• Energetic team player with ability to work independently


• Proficient in Microsoft Word and Excel


• Delivering Results – achieves goals and meets deadlines


• Knowledge of NetSuite and Aspire is an asset