Billing Specialist / Invoicing Clerk

Linxus Group; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player seeks an experienced Billing Specialist to manage high volumes of invoices in Calgary. This role is crucial for ensuring accurate invoicing and timely payments, requiring proficiency in QuickBooks and Excel. You will be responsible for processing invoices, resolving billing discrepancies, and providing administrative support. Join a dynamic team where your expertise will contribute to efficient financial operations and client satisfaction. If you have a keen eye for detail and a passion for numbers, this opportunity is perfect for you.

Qualifications

• Minimum 5 years experience in invoicing and billing.
• Proficient in QuickBooks and Excel for invoice processing.

Responsibilities

• Compile and process high volume of invoices weekly.
• Ensure accurate billing and resolve discrepancies.

Skills

Invoicing

QuickBooks

Excel

Billing

Account Reconciliation

Tools

Cortex

Fieldglass

SAP

Job description

About the job Billing Specialist / Invoicing Clerk

Linxus Group has partnered up with a top employer in Calgary. We are looking for an intermediate to senior invoicing clerk to take on an in-office position in Calgary. This role processes high levels of invoices weekly. Must have a minimum of 5 years experience and be proficient with using QuickBooks and Excel.

Responsibilities include:

1. Compile, draft & process high volume of manual invoices weekly & semi-monthly.
2. Provide accurate invoicing, billing submittal and AFE tracking of clients' invoices.
3. Provide accurate and timely processing and payment of consultants' invoice(s).
4. Ensure invoices match provided backup documentation and also match approved client rate schedules / AFE's.
5. Process contractors' invoices into QuickBooks.
6. Enter invoices into Clients' Vendor management system (Cortex, Fieldglass, SAP).
7. Process payroll for contractors' invoices when due.
8. Process direct deposit as well as cheque payments.
9. Verify discrepancies and resolve clients' billing issues.
10. Reconcile internal account receivable reports.
11. Responsible for collections and contacting clients on overdue bills.
12. Track POs and manage client reports as required.

You will also be required to provide additional office & administrative support as needed.

Please apply online or email your resume to: