Billing Specialist (Billing Team Member) - CALGARY

Sia Partners; Calgary; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading consulting firm seeks a Billing Specialist to oversee billing processes and invoicing for client projects in North America. As part of the Finance team, you'll ensure accuracy and compliance with contracts while developing strong collaborative relationships across departments. This hybrid role offers the chance to contribute to a dynamic team's success.

Benefits

Competitive salary with yearly increases and bonuses

Comprehensive healthcare benefits

Career development opportunities

Reimbursement for continuing education

Work-life integration support

Qualifications

• 5+ years of billing/accounting experience.
• Strong experience with billing models like Fixed Fee and Time & Materials.
• Confidence in managing multiple priorities and deadlines.

Responsibilities

• Manage entire billing cycle across projects, from setup to invoicing.
• Reconcile timesheets and manage accounts receivable.
• Ensure compliance with contracts and internal policies.

Skills

Attention to Detail

Communication

Organization

Customer Service

Data Analysis

Education

Bachelor’s degree in Accounting, Finance, or Business

Tools

SAGE Intacct

Microsoft Excel

Alibeez

Job description

We are seeking a highly organized, detail-oriented, and experienced Billing Specialist to join our dynamic and collaborative Finance team. This is a key role within our North American operations, responsible for managing the entire billing cycle for a diverse portfolio of client projects across both the U.S. and Canada. Your expertise will directly contribute to the accuracy, efficiency, and integrity of our financial processes.

In this role, you will work closely with the North America Billing Manager , internal teams, and external stakeholders to ensure that billing and invoicing activities are performed on time, in compliance with contractual terms, and aligned with company policies. You will be expected to take full ownership of the billing process—from project and contract setup , to invoicing , timesheet reconciliation , and accounts receivable management .

You will also serve as a subject matter expert in billing and contract structures, particularly Time & Materials (T&M) and Fixed Fee billing models. This includes ensuring accuracy in project setup, identifying and resolving discrepancies in timesheets and client systems, and communicating effectively with partners, account managers, and clients.

This position is ideal for someone with a strong background in billing, accounting, and client service—especially within a consulting or professional services environment —who is confident working in fast-paced, deadline-driven settings. The successful candidate will bring advanced skills in Excel, Outlook, accounting systems such as SAGE Intacct, and internal time tracking systems, along with the ability to analyze data, manage multiple priorities, and collaborate across departments.

Location & Work Structure :

• Must be based in Calgary
• First month of training is fully in-office.
• Ongoing role is hybrid, 3 days in-office per week.

Key Responsibilities :

Billing Setup & Project Management

• Set up new clients and projects in Alibeez (in-house application) and SAGE Intacct.
• Validate data accuracy and follow up with Partners / Account Managers for missing details.

Invoicing & Reconciliation

• Reconcile employee timesheets (internal vs. client-facing systems).
• Prepare accurate invoices for Partner / Account Manager approval—includes Time & Material and Fixed Fee billing.

Accounts Receivable (A / R) Management

• Monitor and manage overdue receivables with internal and external stakeholders.
• Apply cash receipts in SAGE Intacct and perform client account reconciliations.
• Analyze and manage WIP (Work in Progress).
• Ensure projects are fully invoiced before closure; process closeout entries (profit / loss).

Communication & Documentation

• Manage shared inboxes for invoicing, timesheets, and AR inquiries.
• Support audits, organize digital files, and help develop document archiving policy.
• Collaborate closely with Finance teams across Canada, US, and France.

Qualifications

Required Skills & Qualifications :

• 5+ years of billing / accounting experience.
• Bachelor’s degree in Accounting, Finance, or Business, or an equivalent combination of education and relevant work experience
• Advanced proficiency in Microsoft Excel and Outlook.
• Strong experience with SAGE Intacct and internal timesheet systems.
• Subject matter expert in client billing, including Fixed Fee and Time & Materials contracts.
• Highly organized with strong attention to detail and ability to work under pressure.
• Excellent interpersonal, written, and verbal communication skills.
• Proven ability to work independently and manage competing priorities.
• Strong customer service orientation and team collaboration skills.
• Experience in consulting or professional services is a strong asset.

Technical Tools & Systems :

• Microsoft Office : Excel, Outlook, Teams, Word, PowerPoint
• Accounting : SAGE Intacct
• Timesheets / Billing : Alibeez (or similar internal systems)

Additional information

WHAT DO WE OFFER?

This is an opportunity to join a rapidly growing team to serve some of the most exciting and highly respected companies in the world. You will have the opportunity to provide clients with pioneer mind-set thinking, customized solutions, and you will often have the satisfaction of seeing the impact of your work on their business. We are committed to a healthy work-life integration.

BENEFITS

• Competitive salary with a clear and structured yearly salary increase and bonuses
• Healthcare that includes dental, vision, life insurance, and RRSP contributions
• Career advocacy program that supports achieving personal development goals through coaching, collaboration, and real-time feedback
• Robust learning and development platform through the Sia Institute, Working Groups and Training
• Reimbursement for continuing education and certifications
• Your team will consist of highly educated, specialised and entrepreneurial consultants within a company which is a successful player in the global consulting market
• Working in an environment which creates opportunities to share knowledge and work together on international projects with colleagues all over the world

DEIB

Diversity, equity, inclusion, and belonging (DEIB) are part of Sia’s DNA. Thanks to our expertise in several sectors and our international growth, our teams include a variety of experiences and cultures. We’re confident that promoting DEIB creates an environment in which everyone can reach their full potential.

Our global network, DEIB@Sia, brings together our people worldwide to facilitate local and global progress, focused on the following areas :

• Gender equality (global Gender Equality Index score of 91 / for FY19-20)
• LGBTQ+
• Working Parents
• Disabilities

To learn more about Sia, please visit :

Sia is an equal opportunity employer. All aspects of employment, including hiring, promotion, remuneration, or discipline, are based solely on performance, competence, conduct, or business needs.

Sia is an equal opportunity employer. All aspects of employment, including hiring, promotion, remuneration, or discipline, are based solely on performance, competence, conduct, or business needs.

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