Billing Coordinator

Kintetsu World Express; Milton; Hybrid; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Generous bonus program

Company paid pension program

Flexible / hybrid work arrangements

Accessible and inclusive work环境

Job summary

KWE is seeking a Billing Coordinator in Milton, Canada to manage payable and billing functions within Surface Logistics. You will organize billing processes, support customers and vendors, and ensure timely financial transactions while maintaining service quality.

The role emphasizes accuracy, collaboration with internal departments, and ongoing opportunities to improve processes. Hybrid work arrangements and a competitive salary are offered.

Qualifications

• Post-secondary education in Accounting and/or two years of related experience.
• Strong ability to prepare routine reports and professional correspondence.
• Effective verbal communication skills with customers and colleagues.

Responsibilities

• Create, maintain, and track vendor payables and ensure charges are verified.
• Generate and process customer invoices daily and weekly.
• Coordinate documentation for customer files and assist with file closure.
• Prepare payment requisitions and P&Ls for Accounting, coordinating cheque runs.

Skills

Accounting knowledge

Verbal communication

Data accuracy

Education

Post-secondary education in Accounting

Tools

TMS system

Excel

Job description

At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.

The Opportunity

We are seeking a Billing Coordinator to support the day-to-day payable and billing functions of our Surface Logistics Department.

In this role, you will organize, structure, and maintain departmental billing and accounts payable processes while providing administrative support to customers, vendors, and internal departments. You will help also ensure accurate and timely financial transactions, contribute to efficient departmental operations, and support the continuous delivery of high-quality customer service

What You’ll Do

• Create, maintain, and track vendor payables, ensuring all charges are verified and information is accurately updated in the TMS system.
• Generate and process accurate customer invoices in a timely manner on a daily and weekly basis.
• Act as a liaison between internal departments, managing and distributing all required documentation for customer files, while reviewing and processing files for closure.
• Prepare payment requisitions and P&Ls for submission to the Accounting Department, coordinating efforts to meet scheduled cheque runs.
• Deliver exceptional customer service by requesting and following up with carriers regarding Proof of Delivery (POD) issues.
• Maintain the accuracy of information through effective communication, task review, direction, and feedback.
• Support department employees, as needed, in the preparation of weekly and monthly reports, trucking options, and other operational activities.
• Provide backup support within the department during peak periods, vacations, and unexpected staff absences.
• Continuously identify opportunities to improve payable and billing processes to maximize efficiency.
• Demonstrate leadership by leading through example and sharing knowledge, skills, and best practices with others.
• Contribute to proactive team initiatives aimed at achieving departmental and organizational goals.
• Adhere to all company safety policies, practices, and procedures.
• Promptly report any unsafe conditions or activities to a supervisor and/or Human Resources.
• Perform other job-related duties and responsibilities as assigned by management.

What You Bring

• Post-secondary education in Accounting and/or a minimum of two years of related experience, or an equivalent combination of education and experience.
• Strong ability to prepare routine reports and professional correspondence.
• Effective verbal communication skills, with the ability to interact professionally with customers and employees at all levels.
• Ability to accurately calculate figures and amounts, including discounts, interest, commissions, and percentages.
• Proficient in computer applications, including email, record management, database maintenance, word processing, and spreadsheet software.

Compensation: Salary range starting from $48,000 to $55,000 per year, with opportunities for growth and advancement based on performance and contribution.

Why Join KWE?

• Fast-paced, dynamic environment with a great team
• Opportunity for advancement
• Generous bonus program linked to company & individual success
• Competitive and equitable compensation packages
• Company paid pension program
• Accessible and inclusive work environment
• Flexible / hybrid work arrangements

If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!

KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please [e-mail] .