Billing Assistant | Moncton

Cox & Palmer LLP; City of Moncton; On-site; CAD 43,000 - 53,000; Full time

Benefits offered by this job

Health & dental benefits

TFSA program

EFAP

Wellness programs

Job summary

Cox & Palmer LLP in Moncton is seeking a Billing Assistant to join our supportive team. This permanent full-time position focuses on precise billing processes and client invoicing, with a strong emphasis on accuracy and confidentiality.

Key responsibilities include monitoring WIP, preparing prebills, and collaborating with lawyers and staff to ensure timely, compliant billing. We offer competitive salary and comprehensive benefits.

Qualifications

• Excellent technical skills and exceptional attention to detail.
• Ability to adapt to changing needs and to work with minimal supervision.
• Skilled in the use of Outlook, MS Word and MS Excel.
• Flexible and reliable, works well both independently as well as in a team environment.
• Exceptional organizational and time management skills with the ability to manage multiple tasks and meet tight deadlines.
• Excellent communication skills both oral and written; and
• Prior legal assistant experience in billing along with familiarity with legal systems and products considered an asset.

Responsibilities

• Monitoring WIP and Trust balances in relation to WIP.
• Sending WIP reports and pulling prebills based on WIP reports.
• Verifying the billing rules for each client.
• Updating client contact information.
• Sending prebills to lawyers for approval.
• Preparing edits on prebills and sending approved prebills for processing.
• Saving final bills to NetDocs and sending to client.
• Other duties as required.

Skills

Attention to detail

Time management

Communication skills

Team player

Able to work with minimal supervision

Billing experience

Adaptability

Tools

Outlook

MS Word

MS Excel

Job description

Join a team dedicated to delivering outstanding client service.

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clientsrely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.

We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

Our firm has an immediate opening for a Billing Assistant in our Moncton office. This position is permanent full-time.

SUMMARY OF RESPONSIBILITIES:

• Monitoring WIP and Trust balances in relation to WIP;
• Sending WIP reports and pulling prebills based on WIP reports;
• Verifying the billing rules for each client;
• Updating client contact information;
• Sending prebills to lawyers for approval;
• Preparing edits on prebills and sending approved prebills for processing;
• Saving final bills to NetDocs and sending to client; and
• Other duties as required.

SKILLS & QUALIFICATIONS:

• Excellent technical skills and exceptional attention to detail;
• Ability to adapt to changing needs and to work with minimal supervision;
• Skilled in the use of Outlook, MS Word and MS Excel;
• Flexible and reliable, works well both independently as well as in a team environment;
• Exceptional organizational and time management skills with the ability to manage multiple tasks and meet tight deadlines;
• Excellent communication skills both oral and written; and
• Prior legal assistant experience in billing along with familiarity with legal systems and products considered an asset.

Cox & Palmer provides a competitive salary and comprehensive benefits:

• Base annual salary for this position is $48,000 per annum;
• 100% Employer paid premiums for individual or family health and dental benefits;
• Tax-Free Savings Account (TFSA) program;
• Employee & Family Assistance Program (EFAP);
• Health & Wellness programs including customized online resources;
• Personal Spending Allowance (PSA);
• Corporate rates on gym memberships, home/auto insurance, hotel and car rentals;
• “Smart casual” dress policy; and
• Vacation, sick, and personal time allowances.

Cox & Palmer is committed to equity, diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network (LFDIN).