Bilingual Billing Coordinator

Gowling WLG; Ottawa; On-site; CAD 49,000 - 74,000; Full time

Benefits offered by this job

Health coverage

Mental health coverage

Hybrid work

Parental leave top-up

Employer match retirement

Disability insurance

Employee assistance program

Wellness rewards

Job summary

Gowling WLG is seeking a Billing Coordinator to join our team in Canada. The role supports a structured, client-focused billing process with a firm emphasis on accuracy and deadlines. Montreal or Ottawa offices are open for this position.

The successful candidate will manage pre-bills, bills, and related time-entry adjustments, while ensuring adherence to client guidelines and policy. A strong background in accounting, and proficiency with Aderant or Expert Billing, plus bilingual English/French

Qualifications

• Three to five years of billing experience, preferably in a law firm.
• Fluent in English and French, written and spoken.
• Strong working knowledge of basic accounting principles.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Aderant and Expert Billing is an asset.
• Excellent verbal and written communication skills.
• Strong problem solving and prioritization abilities.
• Excellent interpersonal skills and ability to work in a team environment.
• Capable of working independently and handling changing priorities.
• Flexibility to work evenings/weekends during year-end processes.

Responsibilities

• Prepare pre-bills and bills, retrieve copies, and adjust time entries and fee allocations as needed.
• Ensure compliance with client guidelines and required bill formats.
• Maintain monthly billing progress reports.
• Enter data accurately, correct errors, and proofread for style and accuracy.
• Assist and advise assistants and professionals on billing processes.
• Liaise with clients to address issues and interpret policies and procedures.
• Prepare and format reports in MS Excel.
• Participate in training and innovation initiatives.
• Perform general administrative duties and support office operations.
• Other duties as assigned.

Skills

Billing experience

Bilingual EN/FR

Accounting principles

MS Office

Attention to detail

Independent working

Prioritization

Problem solving

Tools

Aderant

Expert Billing

Microsoft Office Suite

Job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we are proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high‑performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are looking for a Billing Coordinator to join our team. Working in a team environment our Billing Coordinator will perform a variety of clerical and accounting tasks, following standardized billing policies and procedures. The successful candidate will bring excellent attention to detail, strong prioritization skills, and professionalism to the role.

This role can be based in our Montreal or Ottawa office.

Responsibilities

• Prepare pre-bills and bills, obtain copies of bills upon request, and make corrections to time entries and fee allocations where necessary;
• Ensure compliance with client guidelines, required bill format, and content;
• Maintain billing progress reports throughout the month;
• Accurate data entry, correct errors and proofread, checking style and authorization when required;
• Be available to answer questions and provide support to assistants and professionals regarding the billing process;
• Liaise with internal and external clients to address any issues, answer queries, and interpret policies and procedures;
• Provide, prepare and format reports in MS Excel;
• Participate in office/firm related training sessions, and innovation initiatives;
• Complete administrative duties including but not limited to filing, copying, and correspondence;
• Other duties as assigned.

Qualifications

• Three to five years of billing experience with preference given to experience in a law firm environment;
• Bilingualism (verbal/written) in English/French;
• Strong working knowledge of basic accounting principles;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Experience with Aderant and Expert Billing is an asset;
• Excellent verbal and written communication skills;
• Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
• Excellent interpersonal skills with the ability to work effectively with staff, professionals, and in a team environment;
• Strong knowledge of accounting software and bank procedures;
• Excellent attention to detail;
• Capacity to work independently, as well as in a team environment;
• Ability to work flexible hours as workload requires including some evenings and weekends. This is required during the year end process.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well‑being go hand‑in‑hand. We support your career and life with:

• 100% employer‑paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full‑time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long‑term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $49,000 to $74,100. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.