Bilingual (Spanish/English) Project Control Officer (5-8 years of experience) to support international collections platform and digital solutions projects using project coordination, budgeting, and MS Project/Premium Planner…

S.I. Systems Ltd.; Toronto; Hybrid; CAD 55,000 - 96,000; Full time

Job summary

S.I. Systems Ltd.

is seeking a Bilingual (Spanish/English) Project Control Officer with 5-8 years of financial management and project coordination experience to support international collections platform and digital solutions projects in Toronto on a hybrid schedule. The role involves maintaining project files and budgets, preparing minutes, tracking spend, coordinating with Delivery Managers, and using MS Project/Premium Planner to cost activities.

Qualifications

• 5-8 years of Financial Management Experience with budgeting
• 5-8 years relevant experience in project coordination or control
• 2+ years of financial institution experience
• Bilingual English/Spanish
• Strong familiarity with Excel, PowerPoint, and MS Project/Premium Planner

Responsibilities

• Maintain project files and documentation including approvals, minutes, and reports
• Maintain the project budget, review time-tracking, and record drawdowns and cost-to-complete forecasts
• Prepare and distribute agendas and minutes, support the project manager, and manage action items
• Cost and document project activities using MS Project/Premium Planner or similar tools
• Communicate project status and escalate issues as needed

Skills

Bilingual English/Spanish

Excel

PowerPoint

MS Project/Premium Planner

Budgeting

Project coordination

Financial management

Education

BA in related field (Finance/Business/IT)

Tools

MS Project/Premium Planner

Job description

Bilingual (Spanish/English) Project Control Officer (5-8 years of experience) to support international collections platform and digital solutions projects using project coordination, budgeting, and MS Project/Premium Planner- 41998

Our financial services client is seeking a Bilingual (Spanish/English) Project Control Officer (5-8 years of experience) to support international collections platform and digital solutions projects using project coordination, budgeting, and MS Project/Premium Planner- 41998

Location Address: Toronto/Hybrid, 3-4 days at the office per week - first day onsite

Contract Duration: 6 months with the possibility of extension

Story Behind the Need:

• IB and Canada Collections projects to implement the Collections Platform and Digital Solutions for Collections on an international level.
• The Project Control Officer is assigned work by the Delivery Manager or Senior Delivery Manager. Under the direct supervision of a Delivery Manager or Senior Delivery Manager, the Project Control Officer provides project support across the entire project life cycle: initiation, planning, execution, control, and closure.
• To effectively support project delivery, the Project Control Officer must understand the project scope and objectives, as well as the role and responsibilities of each team member. The position requires strong knowledge of project management tools and methods and an understanding of client development life cycle methodologies.
• The Project Control Officer is responsible for adhering to the Bank’s project management and finance standards, promoting innovative or improved ways of working, and implementing best practices. The role requires excellent communication and relationship-building skills.

Projects: Canadian and International Banking collection projects.

Candidate Value Proposition – The position has a high potential for extension. As well, the successful candidate has the opportunity to work in a great environment with a professional and supportive team.

Typical Day in Role

• The Project Control Officer supports the Delivery Team by:
• Maintaining project files, including project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third-party contracts, correspondence, and other documentation as appropriate.
• Maintaining the project budget, including auditing project deliverables, reviewing weekly and monthly time-tracking reports for anomalies, confirming that invoices have the required approvals before payment, recording drawdowns accurately, maintaining cost-to-complete forecasts, reconciling the project budget, and investigating variances as they arise.
• Serving as the project secretariat by preparing and distributing agendas, attending meetings, preparing and distributing clear and detailed minutes promptly, recording and communicating action items, following up on their completion, and maintaining project distribution lists.
• Supporting the Project and Delivery Manager in ensuring that all appropriate areas are represented on the project team and maintaining project momentum amid competing priorities.
• Serving as backup to the Project Manager as required to support project coordination, stakeholder communication, decision‑making, and delivery continuity.
• Managing multiple projects concurrently, based on project complexity and activities in progress.
• Documenting and costing project activities using Microsoft Project or Premium Planner or other appropriate tool.
• Defining development activities at an appropriate level of detail, generally in increments of 4 hours to 10 business days.
• Communicating project status, completing agreed‑upon project reports, and escalating issues to the Project Manager or/and to the Delivery Manager as required.

Candidate Requirements/Must Have Skills:

1) 5 -8 years of Financial Management Experience, specifically budgeting experience

2) 5 - 8 years of Relevant Experience in a Project coordination or project control position working with a Project Manager or Delivery Manager

3) 2+ years of financial institution experience

4) Bilingual (English/Spanish)

5) Strong familiarity with Excel (V-lookups, pivot tables, formulas), PowerPoint, and MS Project/Premium Planner required.

Nice-To-Have Skills:

- PMP designation is an asset

Best vs Average:

The Best vs Average Candidate would have previous Project Control experience in a Financial institution and be able to work alongside a project manager, providing support to the project.

Degrees or certifications:

- BA in a related field (Computer/Systems Engineer, Business Admin, Finance, etc.)

Candidate Review & Selection

2 rounds of interviews with the hiring manager and director, the first round over MS Teams-Video Call 30 minutes, where the candidate will be given a technical test to assess their Excel skills and asked to present it to the manager upon completion. They will have around 1 hour to complete the test in total plus 30 minutes to explain the results to the Hiring manager. 2 hours in total.

2nd round candidates will be interviewed by the director.

Our financial services client is seeking a Bilingual (Spanish/English) Project Control Officer (5-8 years of experience) to support international collections platform and digital solutions projects using project coordination, budgeting, and MS Project/Premium Planner- 41998

Location Address: Toronto/Hybrid, 3-4 days at the office per week - first day onsite

Contract Duration: 6 months with the possibility of extension

Schedule Hours: Monday – Friday, 9:00 am - 5 pm

Story Behind the Need:

• IB and Canada Collections projects to implement the Collections Platform and Digital Solutions for Collections on an international level.
• The Project Control Officer is assigned work by the Delivery Manager or Senior Delivery Manager. Under the direct supervision of a Delivery Manager or Senior Delivery Manager, the Project Control Officer provides project support across the entire project life cycle: initiation, planning, execution, control, and closure.
• To effectively support project delivery, the Project Control Officer must understand the project scope and objectives, as well as the role and responsibilities of each team member. The position requires strong knowledge of project management tools and methods and an understanding of client development life cycle methodologies.
• The Project Control Officer is responsible for adhering to the Bank’s project management and finance standards, promoting innovative or improved ways of working, and implementing best practices. The role requires excellent communication and relationship‑building skills.

Projects: Canadian and International Banking collection projects.

Candidate Value Proposition – The position has a high potential for extension. As well, the successful candidate has the opportunity to work in a great environment with a professional and supportive team.

Typical Day in Role

• The Project Control Officer supports the Delivery Team by:
• Maintaining project files, including project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third‑party contracts, correspondence, and other documentation as appropriate.
• Maintaining the project budget, including auditing project deliverables, reviewing weekly and monthly time-tracking reports for anomalies, confirming that invoices have the required approvals before payment, recording drawdowns accurately, maintaining cost‑to‑complete forecasts, reconciling the project budget, and investigating variances as they arise.
• Serving as the project secretariat by preparing and distributing agendas, attending meetings, preparing and distributing clear and detailed minutes promptly, recording and communicating action items, following up on their completion, and maintaining project distribution lists.
• Supporting the Project and Delivery Manager in ensuring that all appropriate areas are represented on the project team and maintaining project momentum amid competing priorities.
• Serving as backup to the Project Manager as required to support project coordination, stakeholder communication, decision‑making, and delivery continuity.
• Managing multiple projects concurrently, based on project complexity and activities in progress.
• Documenting and costing project activities using Microsoft Project or Premium Planner or other appropriate tool.
• Defining development activities at an appropriate level of detail, generally in increments of 4 hours to 10 business days.
• Communicating project status, completing agreed‑upon project reports, and escalating issues to the Project Manager or/and to the Delivery Manager as required.

Candidate Requirements/Must Have Skills:

1) 5 -8 years of Financial Management Experience, specifically budgeting experience

2) 5 - 8 years of Relevant Experience in a Project coordination or project control position working with a Project Manager or Delivery Manager

3) 2+ years of financial institution experience

4) Bilingual (English/Spanish)

5) Strong familiarity with Excel (V-lookups, pivot tables, formulas), PowerPoint, and MS Project/Premium Planner required.

Nice-To-Have Skills:

- PMP designation is an asset

Best vs Average:

The Best vs Average Candidate would have previous Project Control experience in a Financial institution and be able to work alongside a project manager, providing support to the project.

Degrees or certifications:

- BA in a related field (Computer/Systems Engineer, Business Admin, Finance, etc.)

Candidate Review & Selection

2 rounds of interviews with the hiring manager and director, the first round over MS Teams-Video Call 30 minutes, where the candidate will be given a technical test to assess their Excel skills and asked to present it to the manager upon completion. They will have around 1 hour to complete the test in total plus 30 minutes to explain the results to the Hiring manager. 2 hours in total.

2nd round candidates will be interviewed by the director.