BILINGUAL CLINICAL ADMINISTRATOR - HYBRID

Green Shield Canada (GSC); Ottawa; On-site; CAD 39,000 - 54,000; Full time

Job summary

GreenShield Health is seeking a Clinical Administrator to support critical onboarding tasks, including updating registrations, liability insurance and platform setup. You will maintain mailing lists, training certificates, and create fillable forms in English and French.

As a member of the Clinical Services & Administration team, you will handle document control, invoicing, and record requests while ensuring high accuracy and confidentiality in a fast-paced healthcare environment.

Qualifications

• Completion of a recognized post-secondary administration program at the diploma level or equivalent.
• Three (3) years related administrative support experience, preferably in the health care sector.
• Excellent verbal and written communication and organizational skills.

Responsibilities

• Updating records with new registration and liability insurance.
• Setting up accounts on the platform (adding documents, qualifications, governing bodies and rates/roles).
• Maintaining mailing lists and resource lists.
• Sending training certificates/reminders.
• Creating PDFs and Web forms.
• Ensuring English/French forms match.
• Maintaining Document Control.
• Handling 3rd party record requests.
• Completing attendance letters and scheduling webinars.

Skills

Bilingual English/French

Word processing experience

Data entry / data management

Electronic scheduling tools

Team collaboration

Strong organizational skills

Education

Post-secondary administration diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database software

Job description

WHO WE ARE

When it comes to health, we’re always looking for waysto push for better. It’s why we were founded in the first place. In 1957, ourfounder, pharmacist William Wilkinson, witnessed a mother sacrifice her healthby forgoing her own medicine to pay for her sick daughter’s prescription. Heknew there had to be a better way. So, he introduced North America’s firstprepaid drug plan, and GreenShield was born as a non-profit with a missionto support better health for all Canadians.

We aren’t just a health and benefits company. We’rethe only non-profit social enterprise that brings worlds of coverage andcare together, all in one place.
We’re noble challengers, purposefully building a betterway and we need the best people to help us create a more holistic approach thattakes care of the mind and body.
Our mission is to create better health for allCanadians, and we know that starts with our employees.

THEROLE IN A NUTSHELL

Base Salary: CAD $38,774.00 - 53,699.00

Greenshield Health lies at the core of the enterprise’s mission to provide better health for all. Greenshield Health aims at looking at the patient holistically and using the right treatment to achieve better health outcomes. Embracing a dynamic, fast-paced approach, Greenshield Health adapts swiftly to the ever-changing landscape of healthcare, demonstrating agility in the face of growth and transformative shifts across the industry. With a steadfast dedication to innovation and adaptability, Greenshield Health stands as a beacon in the pursuit of comprehensive and accessible healthcare solutions for individuals and communities.
The Clinical Administrator reports to the Clinical Services & Administration Supervisor
Responsibilities in the role may be but are not limited to:

• Updating records with new registration and liability insurance
• Setting up accounts on the platform (adding documents, qualifications, governing bodies and rates/roles)
• Maintaining mailing lists
• Maintaining resource list
• Sending training certificates/reminders
• Creating PDF and Web fillable forms
• Ensuring French forms match the English versions
• Maintaining Document Control
• 3rd Party Record Requests
• Completing attendance letters
• Creating meetings on Zoom & Teams for Virtual Case Consults and Webinars
• Taking attendance for our records
• Creating and sending certificates
• Emailing registrants for topics/cancellation
• Emailing presenters for more info/if they need tech help before the webinar
• Processing monthly invoices

WHO WE’RE LOOKING FOR

We’re not looking for just anyone. We’re looking for a unique individual with a big brain and a big heart who wants to help us create better health for all Canadians.

• Fluent communication in both English and French languages
• Completion of a recognized post-secondary administration program at the diploma level or equivalent
• Three (3) years related administrative support experience, preferably in the health care sector
• Previous on the job word processing, data base and spreadsheet software experience
• Experience with electronic scheduling tools
• Excellent organizational, time management and prioritization skills
• Excellent verbal and written communication
• Excellent interpersonal and customer service
• Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to clients
• Ability to maintain and protect client confidentiality
• Ability to produce high quality, reliable work
• Ability to work well under pressure and prioritize multiple tasks
• Ability to use good judgement in assessing difficult situations

THE NICE TO HAVES

• Experience working in a health care environment
• Advanced experience in Microsoft Office Suite of programs

THE CULTURE

We believe a career should be meaningful. Not just ameans to earn a living. Our culture is one where everyone's voice is heard andvalued. Because that’s what it takesto create better health for all. We dare to challenge the status quo. And we’redriven by people who have challenged theirs. We believe that yourworkplace should empower you to be the best version of yourself. That’s why we provide aplace where you can be inspired, challenged, and rewarded.
Where your growth means our growth.
Where your voice is heard and valued.
Where your work has purpose. And purpose matters.
We believe our people arecritical to our overall success. Inclusivity makes us a stronger, smarter andmore informed organization. Being intentionally inclusive of diversebackgrounds, perspectives and experiences will enhance our company culture topositively impact how we support our communities. A career at GreenShield isn’t just about personalachievements, it's about making adifference together.
Here’s to Better Health for All!

AFEW MORE DETAILS

Proficiency in English is requiredfor this position. As part of this role, you will be required to communicatewith colleagues or customers who use English as their primary language. By requiring English proficiency for thisposition, we aim to ensure that our employees can excel in their roles,collaborate, and communicate effectively, and contribute to the success of ourorganization.

GS supports diversity, equity andinclusion in our teams and communities, and we value the unique contributionsmade by all. Even if your experience doesn’t align perfectly to everyrequirement, we invite you to apply. We encourage applications fromall candidates and will accommodate needs under human rights legislationthroughout all stages of the recruitment and selection process. Please let usknow of any accommodation through [e-mail]. Information received relating toaccommodation will be addressed confidentially.

Providing this information givesGS consent to use your personal information to assess your suitability forspecific positions, future opportunities or for your personnel file. Yourrésumé will be held in strict confidence and will be viewed only by theOrganization. Information may be stored outside of Canada and could be used foraggregate statistical purposes (which uses no personal identification).

AI Usage - GreenShield leverages AI to help produce Job Descriptions, and ideate on interview questions. We also leverage AI for interview transcription support.