Bilingual HR Coordinator

Mitacs; Ottawa; On-site; CAD 46,875 - 59,375; Full time

Job summary

Mitacs is seeking a full-time HR Coordinator to support recruitment, onboarding, HR operations and reporting. The role offers either remote work or a hybrid arrangement near Mitacs offices in Montreal, Toronto or Vancouver.

You will work with the HR team to coordinate onboarding, HRIS updates, payroll and benefits, and track HR metrics to support workforce planning and employee experience initiatives. This position emphasizes confidentiality, collaboration and timely service.

Qualifications

• Bilingualism in English and French is required to interact with colleagues across Canada.
• Strong written and verbal communication skills are essential.
• Ability to build effective working relationships across teams.
• Working understanding of HR policies and best practices.

Responsibilities

• Coordinate recruitment activities, posting jobs, screening candidates and scheduling interviews.
• Maintain accurate employee records, HRIS support, payroll and benefits coordination.

Skills

Bilingual English/French

Communication skills

Relationship building

Attention to detail

Time management

Education

Post-secondary education in HR or related field

Job description

This position can be fully remote or hybrid near Mitacs offices in Montreal, Toronto or Vancouver.

Do you want to be part of a mission driven organization shaping Canada’s innovation future? Do you thrive in collaborative environments where creativity, continuous improvement, and strategic thinking are valued? Are you motivated by work that strengthens Canada’s competitiveness and delivers meaningful impact for communities and businesses?

At Mitacs, we take a talent first approach to building Canada’s innovation capacity. We connect researchers with organizations across every region of the country to help solve pressing challenges and accelerate economic growth. By enabling business academic collaboration and supporting the development of highly skilled talent, we contribute to a resilient, future ready Canadian economy.

Guided by our values — Impact, Integrity, Collaboration, Excellence, and Talent — we work with partners nationwide to advance research, commercialization, and innovation.

At Mitacs, you become part of a team committed to empowering Canadian talent, fostering meaningful partnerships, and driving innovation that supports Canada’s long-term competitiveness. If you’re inspired by big ideas and passionate about creating national impact, we encourage you to apply.

Position Summary

This full-time temporary role (contract until March 31, 2027) supports the effective delivery of HR services across Mitacs by coordinating recruitment, employee lifecycle administration, HR operations, reporting, learning and development logistics, and employee experience initiatives. Working closely with members of the HR team, hiring managers, and employees, the role helps ensure HR processes are accurate, timely, consistent, and aligned with Mitacs’ values and commitment to service excellence.

This position is well suited to someone who is highly organized, detail-oriented, collaborative, and motivated by supporting people-focused programs and practical improvements that strengthen the employee experience at Mitacs.

Responsibilities

Recruitment & Hiring Support

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, reference checks, and new hire documentation.
• Support hiring managers with recruitment process information, tools, templates, and candidate communications.
• Coordinate onboarding and offboarding activities, including HRIS updates, payroll and benefits coordination, onboarding schedules, and exit interview scheduling.

HR Operations and Reporting

• Maintain accurate employee records and support HRIS, payroll, benefits and employee lifecycle administration.
• Coordinate logistics, materials, tracking, and follow-up for training, learning and development sessions, employee presentations and HR-led initiatives.
• Track, compile and report HR metrics and program information to support recruitment, workforce planning, learning and development and employee experience priorities.
• Support routine employee leaves, benefits changes, accommodation coordination and related employee lifecycle activities, escalating complex matters as appropriate.
• Support maintenance of HR policies, procedures, templates and employee-facing resources to ensure information is current and accessible.

HR Programs and Employee Experience

• Respond to routine employee inquiries through the EmployeeCare inbox and direct employees and managers to appropriate HR resources or team members.
• Provide coordination support for performance management, engagement, culture and other HR projects and initiatives.
• Support employee internal communications and presentations related to HR programs, learning and development and employee experience.
• Support HR programs and initiatives aligned with the HR Plan, including learning and development, employee experience, internal mobility, recognition and One Mitacs culture.
• Identify opportunities to improve HR coordination processes, tools, templates and employee-facing resources.
• Perform other related duties as required.

Experience and skills

• Bilingualism in English and French. Knowledge of written and spoken English and French is required in this role as you will interact with colleagues, clients and stakeholders located across Canada.
• Post-secondary education in Human Resources, Business Administration or a related field.
• Minimum of 1-3 years of experience in HR coordination, administration, recruitment support or other HR functions.
• Demonstrated experience and ability to build effective working relationships across teams.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong attention to detail with ability to manage multiple priorities and deadlines in a fast-paced environment.
• Working understanding of employment standards, HR policies and HR best practices.
• Mitacs is committed to reconciliation with Indigenous communities across Canada. Lived experience or perspectives connected to Indigenous worldviews are considered strong assets.

Equity, diversity, and inclusion and reconciliation are strong commitments at Mitacs: Equity, Diversity, and Inclusion - Mitacs. We believe a diverse workforce comprised of individuals with different lived experiences, ideas, strengths and backgrounds (e.g., gender identities and expressions, Indigeneity, race, abilities, sexual orientation and other identities) are crucial to our success. We welcome everyone to apply and encourage you to connect with us if you require accommodations during the recruitment process.

Hiring Range: $46,875 - $59,375

Hiring and Salary Range Transparency

Typically, employees are hired, transferred or promoted within the salary range, specifically between the minimum and midpoint in the hiring range.

The salary range refers to the range of base salaries for a given position, encompassing the minimum and maximum amounts. The midpoint of the range is positioned approximately halfway between the minimum and maximum, indicating a fully qualified employee with comprehensive job knowledge and experience for the role.

Only in rare and exceptional circumstances, where a candidate has the experience, skills and expertise that far exceed those required for the position, would we consider paying above the hiring range for this role.

Our recruitment process may use artificial intelligence (AI)-enabled tools to support activities. Any use of AI is subject to human review and all hiring decisions are made by a human member of our hiring team.