Executive Assistant to C-Suite — Montreal (4 days/wk)

Dialogue; Montreal; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Fully funded insurance

Health spending account

Dental coverage

4 weeks vacation + wellness days

Job summary

Dialogue is seeking an exceptionally organized Executive Assistant for a 12-month maternity leave replacement to support our C-Suite in Montreal. The role requires presence in our Montreal office four days a week and offers an opportunity to shape the efficiency and culture of the executive team.

You will manage calendars, coordinate travel, prepare materials, and help streamline admin processes. Strong English and French communication, discretion, and a proactive service mindset are essential.

Qualifications

• 3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment.
• Outstanding verbal and written communication skills in English and French.
• High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed.
• Ability to anticipate needs and take initiative with minimal direction.
• Strong organizational skills, attention to detail, and ability to juggle multiple priorities.

Responsibilities

• Manage complex calendars and schedules for two C-Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements.
• Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate.
• Prepare briefing materials, internal communications, decks, and documentation as needed.
• Support with expense reports, contact management, procurement, and contract routing.
• Coordinate executive involvement in internal meetings, company-wide initiatives, and external engagements.
• Greet employees and guests, ensuring a polished in-office experience.

Skills

Calendar management

Executive support

Communication

Discretion & confidentiality

Tools

Zoom Rooms

Office tools

Job description

Dialogue is seeking an exceptionally organized Executive Assistant for a 12-month maternity leave replacement to support our C-Suite in Montreal. The role requires presence in our Montreal office four days a week and offers an opportunity to shape the efficiency and culture of the executive team.

You will manage calendars, coordinate travel, prepare materials, and help streamline admin processes. Strong English and French communication, discretion, and a proactive service mindset are essential.