Bilingual Executive Assistant & Junior Design/Marketing Coordinator

VanGATE Manufacturing and Automation Inc.; Richmond; On-site; CAD 30,000 - 34,000; Full time

Job summary

VanGATE Manufacturing and Automation Inc. is seeking an organized Executive Assistant & Design/Marketing Coordinator to join our multidisciplinary team in Richmond, BC. You will support management, assist interior design tasks, coordinate projects and manage social media marketing for residential, commercial and industrial clients.

The role combines executive support, CAD-based design collaboration, content creation and customer communications. Proficiency in AutoCAD is required.

Qualifications

• Diploma or degree in Interior Design, Architecture, Marketing or related field.
• Proficiency in AutoCAD is required.
• Experience managing business social-media accounts.
• Ability to create graphics and short-form video content.
• Strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative support to management.
• Manage schedules, appointments, emails and follow-up tasks.
• Prepare quotations, documents, reports and project records.
• Communicate with customers, suppliers, contractors and internal team members.
• Assist with purchasing, order tracking and general office coordination.
• Maintain organized digital and physical records.
• Follow up on project schedules and outstanding items.
• Assist with design concepts, layouts and material selections.
• Create and revise drawings using AutoCAD.
• Coordinate measurements, finishes, colours and materials.
• Communicate with clients, suppliers and installation teams.
• Prepare design and construction documents.
• Create professional social media posts and organize project photos/videos.
• Write captions in English; Mandarin as an asset.
• Update website content and support branding and promotions.

Skills

Organizational skills

Time management

Communication

Customer service

Attention to detail

Multitasking

English fluency

Education

Diploma or degree in Interior Design, Architecture, Marketing, Business Administration or related field

Tools

AutoCAD

SketchUp

Revit

SolidWorks

Adobe Photoshop

Illustrator

Video editing software

Job description

Compensation: $22–$25 per hour, depending on experience

VanGATE Manufacturing and Automation Inc. is looking for an organized, creative and dependable Executive Assistant & Design/Marketing Coordinator to join our team.

This is a multi disciplinary position combining executive support, interior design assistance, project coordination and social-media marketing. The successful candidate will work closely with management and support our residential, commercial and industrial projects.

Key Responsibilities

• Provide day-to-day administrative support to management
• Manage schedules, appointments, emails and follow-up tasks
• Prepare quotations, documents, reports and project records
• Communicate with customers, suppliers, contractors and internal team members
• Assist with purchasing, order tracking and general office coordination
• Maintain organized digital and physical records
• Follow up on project schedules, customer requests and outstanding items

Interior Design and Project Support

• Assist with design concepts, layouts and material selections
• Create and revise drawings using AutoCAD
• Coordinate measurements, finishes, colours and materials
• Communicate with clients, suppliers and installation teams
• Assist with site measurements and project follow-ups when required
• Support the preparation of design and construction documents

Social Media and Marketing

• Create professional posts featuring company products and completed projects
• Take and organize project photos and short videos
• Create simple graphics, promotional materials and video content
• Write clear and engaging captions in English; Chinese content is an asset
• Maintain a regular social-media content schedule
• Respond to basic online inquiries and direct potential customers to the appropriate team member
• Update website content when required
• Support the company’s branding, online presence and promotional activities

Qualifications

• Diploma or degree in Interior Design, Architecture, Marketing, Business Administration or a related field
• Proficiency in AutoCAD is required
• Previous experience managing business social-media accounts
• Experience creating graphics and short-form video content
• Knowledge of Adobe Photoshop, Illustrator or video-editing software is an asset
• Experience with SketchUp, Revit or SolidWorks is an asset
• Strong organizational and time-management skills
• Professional communication and customer-service skills
• Detail-oriented, dependable and able to manage multiple priorities
• Proficient in Microsoft Word, Excel and Outlook
• Fluency in English is required; Mandarin is a strong asset
• Previous executive‑assistant, administrative or project‑coordination experience is an asset
• A valid driver’s licence is preferred

About VanGATE

VanGATE Manufacturing and Automation Inc. specializes in automated gates, garage doors, high-speed doors, access-control systems and custom metal fabrication for residential, commercial and industrial projects.

This position offers an opportunity to gain practical experience across design, administration, marketing, manufacturing and construction-project coordination.

Only candidates selected for an interview will be contacted.

VanGATE Manufacturing and Automation Inc. is an equal-opportunity employer. We thank all applicants for their interest.