Administrative Assistant

I/O Design & Engineering; Trail; On-site; CAD 32,000 - 39,000; Part time

Benefits offered by this job

Flexible work options

Comprehensive benefits package

Professional development opportunities

Job summary

I/O Design & Engineering Ltd. seeks an Administrative Assistant to support a small mechanical engineering consultancy with 25 hours per week, flexible scheduling, and a friendly, collaborative team.

You will perform data entry, document updates, travel planning, invoicing, and general office duties, leveraging Microsoft Office and a desire to learn new software. Previous admin experience in engineering or consulting is preferred.

Qualifications

• Minimum high school diploma; a 2-year post-secondary diploma/certificate is an asset
• Administrative experience in a professional environment; engineering/consulting experience is an asset
• Strong communication and interpersonal skills
• Ability to manage multiple tasks with competing priorities and deadlines
• Familiarity with Microsoft Office products
• Willingness to learn new software/systems

Responsibilities

• General office and administrative duties to ensure smooth day-to-day operations
• Data entry into software programs, record-keeping and databases
• Updating Microsoft Office templates, documents and reports
• Contributing to safety-conscious culture
• Maintaining office equipment and ordering supplies
• Booking reservations, organizing travel and planning company functions
• Generating month-end invoices
• Developing strategies to complete repetitive tasks accurately

Skills

Data entry

Microsoft Office

Strong communication

Interpersonal skills

Education

High school diploma

2-year post-secondary diploma/certificate

Tools

Microsoft Office

Job description

Job Type: Part-Time – 25 hours a week – Flexible hours

Experience Level: Entry - Intermediate

Salary range: $23.00 to $28.00 per hour

Application Deadline: September 30th, 2026

I/O Design & Engineering Ltd. believes in building strong relationships by responsibly solving complex problems. As mechanical engineering consultants, we specialize in small brownfield projects related to mechanical, automation and structural engineering utilizing the latest 3D scanning and design software. We are seeking a detail-oriented Administrative Assistant for 25 hours a week.

As an Administrative Assistant you will proactively complete administrative tasks including but not limited to:

• General office and administrative duties to ensure smooth day-to-day operations
• Data entry into software programs, record files and databases
• Updating Microsoft Office templates, documents and reports
• Contributing to a positive culture of safety focused on prevention
• Maintaining office equipment and ordering supplies
• Booking reservations, organizing travel and planning company functions
• Generating month-end invoices
• Developing strategies to complete repetitive tasks error free

Applicants must have the following skills and experience:

• Minimum high school diploma. 2-year post-secondary diploma or certificate considered an asset
• Administrative experience in a professional working environment. Experience in engineering or consulting industries considered an asset
• Strong communication and interpersonal skills
• Ability to keep track of multiple tasks with competing priorities and a variety of deadlines
• Familiarity with Microsoft Office products
• Curiosity to learn new software programs and systems

IT Support experience is considered an asset. A strong preference for candidates with IT experience and a willingness to support IT hardware and software systems. These additional skills will bring increased compensation and/or hours of employment.

I/O Design is the right choice for you if you value a collaborative and inclusive team culture, professional development and training opportunities, and comprehensive benefits package with flexible work options. We understand life and work need to integrate and support our employees in finding the balance they need to be successful in both.