Bilingual coordinator/Admin Assistant

FX Innovation, a Bell Canada Company; Montreal; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Administrative Coordinator where you will play a vital role in supporting team operations. In this hybrid position, you will manage onboarding processes, coordinate meetings, and maintain essential documentation. Your organizational skills and proficiency in Microsoft Office will be key in ensuring smooth workflows. This role offers a unique opportunity to contribute to a collaborative environment that values inclusivity and professional growth. If you are a self-starter with a passion for administrative excellence, this is the perfect opportunity for you.

Qualifications

• Experience in administrative roles with strong organizational skills.
• Proficiency in Microsoft Office and access management tools.

Responsibilities

• Support onboarding and offboarding of team members, managing access requests.
• Assist with calendar management, meetings, and training events.

Skills

Organizational Skills

Time Management

Bilingualism (French and English)

Communication Skills

Problem-Solving

Education

2-5 years of administrative experience

Tools

Microsoft Office Suite

Sharepoint

Confluence

Active Directory

Job description

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Responsibilities

• Support onboarding and offboarding of new team members (squad-as-a-service, consultants & permanent employees) including keeping tracking documents up to date, preparing access and equipment requests, acting as a central point of contact for questions on the process, follow-ups, etc.
• Document access requirements for each team and role under customer management and keep up to date as project needs evolve.
• Assist with calendar management & meeting coordination: scheduling meetings or interviews, preparing relevant documentation/agendas, etc.
• Assist with product family document management (centralizing and organizing Confluence sites, Sharepoint team sites, etc).
• Coordination of training events for product family teams.

Professional & Educational Experience

• 2-5 years of administrative experience.

Knowledge and Skills

• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Sharepoint, Copilot).
• Knowledge of Active Directory and/or access management tools is an asset.

Soft Skills

• Ability to work with minimal supervision and maintain strict confidentiality.
• Ability to learn quickly and work independently as well as part of a team.
• Self-starter, resourcefulness, ability to solve problems.
• Professionalism, rigor, attention to detail, and strong work ethic.

Language

• Bilingualism: Strong written and spoken French and English.
• Excellent verbal and written communication skills are essential to the role.

Other

Hybrid position – 2 days/week in the office.

We are committed to promoting an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process.

For a confidential request, simply send an email to your recruiter directly or to [e-mail] to make arrangements. If you have any questions regarding accessible employment at FX Innovation, please email our human resources team at [e-mail].

Seniority Level

Mid-Senior level

Employment Type

Contract

Job Function

Information Technology

Industries

IT Services and IT Consulting