Bilingual Billing Analyst

Arup; Toronto; On-site; CAD 75,000 - 78,000; Full time

Job summary

Join a forward-thinking company as a Bilingual Billing Analyst in Toronto, where your expertise in billing and finance will play a crucial role in supporting project managers. This position offers a dynamic environment where you will prepare client invoices, manage contract reviews, and ensure accurate financial reporting. With a strong emphasis on collaboration and professional growth, you will have the opportunity to contribute to meaningful projects while enjoying a comprehensive benefits package. If you are passionate about finance and thrive in a diverse team, this role is perfect for you.

Benefits

Health and welfare benefits

Paid time off

Global Profit Share Plan

Flexible working arrangements

5% company match for GRRSP

Qualifications

• 4+ years of billing experience in a professional services firm.
• Fluent in French and strong Excel skills required.

Responsibilities

• Prepare client invoices and review contracts for new projects.
• Reconcile sub-consultant billings and assist with collections.

Skills

Bilingual (English and French)

Billing experience

Excel (Pivot Tables, VLOOKUP, SUMIF)

Communication skills

Ability to work under pressure

Education

Bachelor’s Degree in Business or related fields

Tools

Accounting software

Job description

Arup’s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We are currently seeking a Bilingual Billing Analyst to work in our Toronto office. Our Billing Analysts’ staff are integral members of our finance teams. It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors.

The opportunity

• Optimally connect with Project Managers and Project Directors to settle accurate costs to invoice for the month
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract
• Review contracts for each new project and set up all templates and procedures to coordinate invoicing for all new projects
• Record invoices into the accounting system
• Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
• Monitor daily cash receipts against sub-contractor billing tracker for releasing sub-consultant payments.
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable, and related postings to the accounting system
• Assist project team with follow-up and collection of aging invoices
• Ability to supervise key financial metrics on projects, such as aging debts, aging WIP, and cash flow
• Assist with monthly forecasting of billings and cash collections
• Special and ad hoc projects as assigned

Is this role right for you?

• 4+ years of meaningful experience in billing. Experience in a professional services firm is helpful
• Fluent proficiency in French
• Experience with billing large-scale major government agency projects is helpful
• Bachelor’s Degree or equivalent experience is helpful in Business or related fields
• A proven knowledge of standard contract terms, including hourly, lump sum, not-to-exceed, and how they are applied in the billing process
• Sophisticated Excel skills are required (Pivot Tables, VLOOKUP, SUMIF, etc.) and familiarity with general accounting software packages
• Strong written and verbal communication skills and the ability to multi-task
• Diligent with the ability to work under pressure and within a team

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

Benefits at Work -At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working- We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Toronto Hiring Range– The good faith base salary hiring range for this job if performed in Toronto is $75,000 to $78,000 per year.This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary.Please note, hiring ranges for candidates performing work outside of Toronto will differ.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Toronto office is located on ceded and unceded lands of many nations including the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee (hoe-dee-no-SHOW-nee).We acknowledge this land and its people to build a shared understanding of how our collective past brings us to where we are today. Through our ever-developing commitments, we strive to strengthen our relationships with this land, its people, and its treaties to shape a better, more inclusive world.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer.All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

Stay safe online.Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.