Bilingual Area Finance and Administration Manager

Securitas Canada; Ottawa; Hybrid; CAD 80,000 - 110,000; Full time

Job summary

Securitas Canada is seeking a Bilingual Area Finance and Administration Manager to support Ottawa operations and Canadian/US offices. You will deliver financial analysis, prepare reports, and provide administrative support for the Finance department.

The role includes payroll-related duties, HR support, and coordination of administrative processes for multiple sites. Excellent communication in English and French is essential, with on-site/hybrid work expected in the Ottawa area.

Qualifications

• Bilingual French and English required.
• College/university diploma in a finance-related discipline.
• Minimum 3–5 years' experience in finance or administration.
• Must meet company standards for background and reference checks.
• Acts as liaison with the Country Controller and international finance support teams.
• All duties must be performed ethically, professionally, and in alignment with company policies.
• Progressive experience in financial operational support.

Responsibilities

• Provide financial analysis, reporting, and day-to-day financial support for managers.
• Manage accounts payable and receivable; perform account reconciliations and ensure accuracy of records.
• Support budgeting, forecasting, and equipment management for districts.
• Coordinate administrative processes including renewals, licenses, leases, and branch records.
• Prepare ROEs for Service Canada and monitor payroll compliance during onboarding and offboarding.
• Maintain regular communication with internal clients and assist with presentations and inquiries.

Skills

Financial analysis

Communication skills

Organizational skills

Teamwork

Adaptability

MS Word

Excel

PowerPoint

Education

College/University diploma in finance

Tools

MS Word

Excel

PowerPoint

Oracle

Job description

Job Title: Bilingual Area Finance and Administration Manager

Location: Ottawa, Ontario

Reports To: Area Vice President

Department: Finance

ROLE SUMMARY

The Bilingual Area Finance and Administration Manager plays a key role in supporting Securitas' mission and values by providing managers with financial analysis, report preparation, and day-to-day administrative support. In this role, you will:

KEY RESPONSIBILITIES

Financial Support & Reporting

• Analyze financial statements and produce weekly and monthly reports.
• Submit required adjustments and ensure the accuracy of financial records.
• Manage accounts payable and accounts receivable; perform account reconciliations.
• Support District Managers with financial analysis, budgeting, collections, forecasting, and equipment management.
• Review general ledger entries for accuracy.
• Research and validate expenses (equipment, supplies, vehicles).
• Document and investigate billing issues.
• Prepare monthly union remittances and required supporting reports.

Area Office Administration

• Coordinate administrative processes, including insurance renewals, business licenses, office/equipment leases, and branch administrative records.
• Serve as the primary contact for administrative staff across Canada and U.S. operations centers.

Payroll & HR Support

• Prepare Records of Employment (ROEs) for Service Canada.
• Track and reconcile leave entitlements (vacation, statutory holidays, sick days, family leave, WSIB/CNESST-related absences) according to legislation, CBAs, and company policy.
• Ensure payroll compliance during onboarding, changes, and offboarding.
• Respond to employee payroll inquiries confidentially and provide guidance on provincial entitlements.
• Maintain payroll records and submit payroll-related invoices (incl. union remittances).

Communication & Internal Support

• Maintain regular communication with internal clients.
• Assist with presentation preparation.
• Conduct research in response to internal and external inquiries.

Training & Support

• Train and support new personnel on financial systems.
• Provide administrative or financial data to the National Office as required.

REQUIRED SKILLS

• Progressive experience in financial operational support.
• Excellent communication skills (oral and written) and strong interpersonal abilities.
• Strong organizational and prioritization abilities.
• Proven ability to work both independently and as part of a team.
• Ability to adapt to organizational and environmental changes.
• Proficiency in MS Word, Excel, PowerPoint, Oracle (full training provided).
• Ability to work on-site/hybrid.
• Duties may vary depending on business needs.

QUALIFICATIONS & EXPERIENCE

• Bilingualism in French and English required.
• College/University diploma in a finance-related discipline.
• Minimum 3-5 years' experience in finance or administration (security industry preferred).
• Must meet company standards for background and reference checks.
• Acts as liaison with the Country Controller and international finance support teams.
• All duties must be performed ethically, professionally, and in alignment with company policies. Progressive experience in financial operational support.
• Excellent communication skills (oral and written) and strong interpersonal abilities.
• Strong organizational and prioritization abilities.
• Proven ability to work both independently and as part of a team.
• Ability to adapt to organizational and environmental changes.
• Proficiency in MS Word, Excel, PowerPoint, Oracle (full training provided).
• Ability to work onsite/hybrid.

WHAT WE OFFER

• An opportunity to contribute to a global leader in security services
• A supportive team environment focused on learning and growth.
• Opportunities for professional development and career progression.
• Competitive compensation and benefits in line with local market practices.

Securitas Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.