Finance and Operations Assistant

Securitas Canada; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

Securitas Canada is seeking an Accounts Receivable & Operations Assistant to process receivables and support operational functions for the security team from our Head Office in Toronto, Monday to Friday 9:00am–5:00pm.

You will perform data entry, verify invoices, prepare financial reports, assist with vendor inquiries, and provide reception support, while collaborating with District Managers and leadership across Southern Ontario.

Qualifications

• Post-secondary diploma or degree in Accounting or Business, related field required.
• Minimum of 2+ years of experience in a similar role required.

Responsibilities

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform data entry and day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data.
• Work with District Managers and other management leaders and provide information and advice for financial operations.
• Prepare various financial reports, as required, and ensure accuracy for each report.
• Verify account coding and obtain appropriate approval for invoice processing.
• Assist with vendor inquiries regarding uniforms and other materials.
• Manage uniform inventory, preparing uniforms and contacting security guards at the direction of the Area Trainer.
• Provide reception support during lunch breaks, answering phone and assisting with visitor inquiries.
• Perform Accounts Payable duties, answering inquiries from clients and internal staff.
• Support leadership in other areas within the Southern Ontario region.
• Other duties as required.

Skills

Microsoft Excel

Communication skills

Attention to detail

Time management

Education

Post-secondary diploma or degree in Accounting or related field

Job description

Reporting to the Area Finance & Administration Manager, the Accounts Receivable & Operations Assistant is responsible for processing receivables and assisting with operational functions and processes for the security team. This role is based out of our Head Office Monday to Friday from 9:00am - 5:00pm.

RESPONSIBILITIES:

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform data entry and day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data.
• Work with District Managers and other management leaders and provide information and advice for financial operations.
• Prepare various financial reports, as required, and ensure accuracy for each report.
• Verify account coding and obtain appropriate approval for invoice processing.
• Assist with vendor inquiries regarding uniforms and other materials.
• Manage uniform inventory, preparing uniforms and contacting security guards at the direction of the Area Trainer.
• Provide reception support during lunch breaks, answering phone and assisting with visitor inquiries.
• Perform Accounts Payable duties, answering inquiries from clients and internal staff.
• Support leadership in other areas within the Southern Ontario region.
• Other duties as required.

POSITION SPECIFICATIONS:

• Proficient computer skills including Microsoft Excel
• Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.
• Excellent planning, organizing, and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.
• Must have a strong ability to effectively problem solve, along with the ability to work independently or as part of a team.

QUALIFICATIONS:

• Post-secondary diploma or degree in Accounting or Business, related field required.
• Minimum of 2+ years of experience in a similar role required.

WORKING CONDITIONS (Physical/Mental Demands):

With or without reasonable accommodation, required the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, senior executives, clients, and staff, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks.
• Required ability to manage multiple tasks concurrently.
• Handling and being exposed to sensitive and confidential information.
• Must be able to bend, sit and stand.
• Must be able to lift 30lbs on occasion when accepting uniform deliveries.

Securitas Canada celebrates diversity, and we welcome and encourage applications from the four designated groups: namely women, Aboriginal people, visible minorities, and persons with disabilities. Accommodations are available for applicants with disabilities throughout the recruitment process.

As a purpose-led company, Securitas employees are united across the country and around the globe. Our purpose serves as a consistent reminder of why our work is so important to our colleagues, clients, and the community. Safety is a basic premise for all of us to enjoy life with friends and family as well as to succeed at work. Threats to our safety are ever increasing and becoming more complex, and we help make your world a safer place. Our employees are guided by our three values: Integrity, Helpfulness and Vigilance. With over 370,000 employees globally we have surpassed our competitors by providing quality service year after year.

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