Bilingual Administrative Assistant — Leasing Operations

Jones Lang LaSalle Incorporated; Montreal (administrative region); On-site; CAD 40,000 - 56,000; Full time

Job summary

JLL Administrative Assistant position at Centre Eaton de Montréal, Place Montréal Trust & Le 1500, is an on-site role supporting specialty leasing operations by managing tenant inquiries, coordinating property viewings and ensuring seamless administrative processes. This role offers direct contribution to JLL's leasing success in a central Montréal location.

Fluency in French and English, strong organizational skills, and proficiency in Microsoft Office are essential.

Qualifications

• Diploma in secretarial studies or office administration; high school diploma acceptable
• Five or more years of secretarial or administrative experience
• Fluency in French and English (written and spoken) with strong business writing
• Proficiency in Microsoft Office Suite and Office 365
• Ability to multitask and manage multiple priorities in a dynamic environment
• Strong organizational and detail-oriented approach
• Ability to work under pressure and meet deadlines

Responsibilities

• Greet and assist visitors at the property administration office
• Support leasing team with daily operations, including preparing rental agreements
• Respond to calls and emails with details on availability, pricing, terms
• Coordinate and schedule property visits with tenants and team
• Prepare documents for tenant background checks and references
• Manage tenant files, data entry and report preparation
• Collaborate with other departments to coordinate leasing activities and support specialized leasing events

Skills

Bilingual French/English

Multitasking

Office 365

Microsoft Word

Excel

Education

High School Diploma or College DEC in Secretarial/Office Administration

Tools

Microsoft Office Suite

Office 365

Word

Excel

Job description

JLL Administrative Assistant position at Centre Eaton de Montréal, Place Montréal Trust & Le 1500, is an on-site role supporting specialty leasing operations by managing tenant inquiries, coordinating property viewings and ensuring seamless administrative processes. This role offers direct contribution to JLL's leasing success in a central Montréal location.

Fluency in French and English, strong organizational skills, and proficiency in Microsoft Office are essential.