Front Desk & Office Coordinator

JLL; Kitchener; On-site; CAD 38,000 - 48,000; Full time

Job summary

JLL in Canada is seeking a friendly Receptionist to be the first point of contact for clients, visitors and employees, creating a welcoming and professional front desk. You will answer calls, greet guests, schedule rooms, organize meetings and manage mail, supplies and basic administrative tasks to keep the office running smoothly.

The ideal candidate has 2+ years in an office setting, proficiency with MS Office and Google Suite, excellent communication and strong organizational skills; French

Qualifications

• 2+ years of experience in an office setting.
• Proficiency with MS Office and Google Suite.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management and organizational skills.

Responsibilities

• Answer and transfer telephone calls to the mainline accordingly.
• Greet and direct visitors.
• Schedule meeting rooms and appointments.
• Coordinate and organize meetings, conference calls, video conferences, and related materials.
• Register guests with building concierge and manage guest passes.
• Record and relay information to stakeholders in a timely manner.
• Maintain copy/mail rooms and ensure office equipment is operational.
• Order office supplies and manage inventory.
• Manage mail and couriers, arrange deliveries and resolve issues promptly.
• Liaise with building management on maintenance issues.
• Check invoices on AP system and file accordingly.
• Respond to basic inquiries and escalate complex queries.
• Enter/process data and perform clerical duties as needed.
• Maintain meeting rooms, kitchens, and lobby; keep them tidy and presentable.

Skills

Office experience

MS Office

Google Suite

Verbal & written communication

Interpersonal skills

Time management

Organizational skills

Education

Post-secondary education asset

Job description

JLL in Canada is seeking a friendly Receptionist to be the first point of contact for clients, visitors and employees, creating a welcoming and professional front desk. You will answer calls, greet guests, schedule rooms, organize meetings and manage mail, supplies and basic administrative tasks to keep the office running smoothly.

The ideal candidate has 2+ years in an office setting, proficiency with MS Office and Google Suite, excellent communication and strong organizational skills; French